Administrative Assistant 3 , Perm in Albuquerque, NM

# of Positions: 1

Opening Date: 10-01-2026 - Close Date: 10-16-2026

Target Pay Range/Rate: $22.169-$27.711 per hour or $46,111.52-$57,638.88 annually

The Second Judicial District Court is recruiting for a full-time, perm Administrative Assistant 3 # for the Court Reporters and Monitors Division in Albuquerque, NM. GENERAL STATEMENT OF DUTIES:
Acting under general direction organize the administrative activities of an office or special program, provide customer service, coordinate projects and perform clerical or administrative duties.

• The Administrative Assistant 3 is responsible for planning, organizing, and coordinating dayto-day and long-term project and activities.
• Prepare procurement requests and bids/quotes.
• Prepares and distributes materials, documents, copies, agendas and minutes.
• Performs data entry, electronically files documents, makes copies and mails or disseminates records.
• Drafts, proofreads, edits, disseminates and manages the timely processing of documents, correspondence, and records.
• Maintains rosters for committees or groups.
• Serves as a liaison with other court staff, state agencies, and the public, and provide assistance as requested.
• Dockets or calendars hearings, deadlines, and appointments.
• Coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, video conferencing and teleconferences.
• Answers telephones, provides customer service and greets visitors.
• Demonstrates conflict resolution and de-escalation while providing customer service.
• Manages and tracks information and data using electronic databases.
• Compiles and prepares statistical reports, certificates, fliers, brochures, and business cards.
• May develop presentations.
• Manages and route files, information, mail, and records to appropriate destination.
• Monitors, tracks, refers and orients program participants.
• Prepares, maintains and purges customer files, which may include confidential information.
• Coordinates employee identification, security access, and validates parking.
• Serves as a liaison between committees, the public or other judicial entities.
• Serves as a liaison to attorneys for assigned cases.
• May develop and maintain filing systems.
• Provides assistance with budget or legislative projects.
• Tracks and prepares travel or other reimbursement requests.
• Coordinates services with outside agencies.
• Receipts, balances, reconciles and distributes all incoming monies.
• Trains employees in day-to-day procedures and office functions.
• Develops or analyzes procedures as needed.
• May be assigned supervisory duties under the mentorship of a supervisor or manager.
• Researches and prepares documents, correspondence, notices of hearings and orders for judicial officer's signature including reports/orders to close cases, quash bench warrants, and orders adopting recommendations.
• Prepares orders (e.g. pre-trial, temporary restraining, show cause, Rule 1-016 Scheduling Orders, orders of protection, civil restraining orders, and transport orders);
• Prepares referrals to support programs such as settlement facilitations, advisory consultants, guardian's ad litem, etc.
• Screens petitions for domestic violence/civil cases.
• Trains and mentors new Administrative Assistants, and other court staff.
• May be responsible for managing a Judge or Justice's chambers and chamber functions that support the court, to include maintaining and monitoring chamber's docket and/or calendar.
• Ensures office runs smoothly and efficiently.
• Prepares court files, schedules conferences, and circulates or files appellate opinions to comply with court procedures.
• Other duties as assigned.

The successful applicant should demonstrate advanced…