Administrative Coordinator

Administrative Coordinator Position Summary

Administrative Coordinator for the Health Sciences Office for Diversity, Equity & Inclusion

The University of New Mexico Health Sciences Center Office for Diversity, Equity & Inclusion (HSCDEI) is seeking a collaborative and mission driven individual to serve as the Administrative Coordinator as a part of the HSC DEI administration team to serve as the primary presence for the front office, and administrative support for programmatic, financial, and grant submission activities.

This role is essential to the effective day-to-day operations of the HSC Office for Diversity, Equity & Inclusion (DEI). The Administrative Coordinator provides comprehensive administrative and operational support to ensure the office functions efficiently within a complex academic and healthcare environment. A critical component of this role is the ability to proactively coordinate office workflows, manage schedules and logistics, and support meetings, events, and special projects.

The Administrative Coordinator ensures that leadership, staff, and stakeholders have the necessary information, materials, and follow-up support to facilitate timely communication, informed decision-making, and successful execution of office initiatives.

Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of HSCDEI mission-focused activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events.

May serve on a variety of committees in a support capacity.

• Provides administrative support for the Community to Careers (C2C) education and career pipeline programs, including procurement activities, purchasing, and coordination of community engagement events.
• Supports all aspects of grant proposal development and submission, including gathering required information, reviewing documentation, and proofreading materials to ensure accuracy, completeness, and compliance with submission requirements.
• Provides comprehensive administrative support for the entire department, ensuring efficient operations and exceptional customer service. Coordinates departmental calendars, meetings, travel, and events; manages office communications and visitor relations; serves as a central point of contact for faculty, staff, students, and external stakeholders; and proactively resolves administrative issues to support the department's strategic and operational objectives.
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors, implements, and coordinates accounting activities as appropriate and prepares internal reports for management; participates in budget planning and management, as required.
• Assists with project development and planning to ensure more efficient service and organization of the office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the coordination, supervision, and completion of special projects, grant writing, and reporting as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• May supervise personnel which may include recommendations for hiring performance evaluation, training, work allocation, and problem resolution.
• Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

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