Executive Administrative Assistant

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Full Time Albuquerque, NM, US

Salary Range: $70,000.00 To $85,000.00 Annually

National Nuclear Security Administration (NNSA) has need of a full time Management Assistant position to support the W87-1 Modification Program (NA-125.4). This individual, within NA-125 (Office of Stockpile Modernization), is responsible for a wide range of management assistant duties in support of the W87-1 Federal Program Manager (FPM) and other Federal and contractor staff as assigned. This individual will be located at NNSA-ABQ/KAFB and will collaborate and coordinate with their counterparts in NA-125, NA-12, etc.

as required. The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, track actions and coordinate other taskings for the W87-1 Program. The position requires experience exercising mature judgment and making independent decisions in accordance with established policies, rules and procedures. The work performed under this program is in support of the successful achievement of goals related with a long term, multi-billion-dollar program within the National Nuclear Security Administration (NNSA) Office of Defense Programs.

Preference is for an experienced individual with expertise working in government, DoD, DOE, or military environment. Individual must have a depth of experience working in a classified environment and relevant understanding of policies and procedures applicable to support NNSA programs. The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership.

This is a full-time contractor-support position located on-site at the NNSA offices in Albuquerque, NM.

• Active DoD TS and/or DOE Q clearances required.
• Minimum of 3-5 years of related experience required.
• Minimum of 3-5 years of experience working in classified and unclassified environments.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings forsenior and executive management.
• Must possess strong organizational and interpersonal skills.
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required and proficiency maybe tested.
• Proficiency in Concur Gov travel system, ATAAPS federal timekeeping system, NNSA SharePoint Portal.
• Proficiency in Adobe Acrobat Pro.
• Experience with administering security processes that ensured security and integrity of classified systems,hardware and data in accordance with established procedures.
• Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.
• Bachelor’s degree in a related field desired.

• Detail oriented, professional demeanor with strong organizations and proven interpersonal skills.
• Ability to manage executive schedules, multiple meetings, and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.
• Managing work orders in support of onboarding process, setting up office space and support for new personnel.
• Processing Visit Requests (i.e., security clearances, Sigmas, etc.).
• Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
• Filling out and reviewing timesheets for completeness and compliance in ATAAPS federal timekeeping system.
• Managing facilities support and office space requests.
• Developing and presenting training material, keeping track of certification renewals and training requirements.
• Assisting NA-125.4 Federal staff with briefings, uploading materials and slides for meetings.
• Working with NA-125.4 Federal and contractor staff to oversee deliverables and actions due to NA-125management, etc.
• Managing a wide range of management assistant duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the office.
• Using Concur Gov travel system to manage and track…