Supply Chain & Procurement Intern

Job Summary

Kairos Power is seeking a motivated and inquisitive Supply Chain and Procurement (SC&P) Intern who will work under the supervision of the Procurement Lead at our Manufacturing Campus in Albuquerque, New Mexico. The SC&P Intern will be responsible for supporting the SC&P team, leveraging the opportunity to gain practical experience in a dynamic procurement department assisting with sourcing, purchase order management, data reporting, order expediting, and supplier relationship management.

Responsibilities

* Assist with the qualification, evaluation, negotiation, and selection of global suppliers and contractors.

* Assist with the sourcing and evaluation of goods and services, including market research, Requests for Quotation, Requests for Information, and Request for Proposal preparation.

* Assist with driving cost reduction through benchmarking, negotiation, should-be costing, and make vs. buy assessments for KP-FHR systems, structures and components.

* Create and manage purchase orders and subcontracts to support timely and compliant procurement execution.

* Perform tasks involved in the formulation and administration of purchase orders.

* Review material requisitions for completeness and alignment with supplier quality and procurement requirements.

* Support onsite inventory management activities, including tracking material status and assisting with reconciliation efforts.

* Embrace a proactive and solutions-oriented approach to overcome challenges and achieve procurement goals.

* Assist with managing Coupa ERP system including monitoring of delayed or late orders, expediting of critical orders, and update and close out purchase orders.

* Work closely with project teams, sales representatives, communicating and coordinating related purchases, problems, evaluation of services etc.

* Perform duties in accordance to Kairos Power policies and procedures.

* Assist with maintaining procurement documentation, supplier records, and audit-ready files.

* Support basic supplier performance tracking and reporting, including delivery and quality metrics.

* Assist with data analysis and preparation of procurement dashboards or summary reports.

* Participate in cross-functional meetings or project reviews to gain exposure to integrated supply chain operations.

* Other duties as assigned.

Qualifications

* High School diploma

* Actively working towards a Bachelor's or Associate's Degree in Supply Chain Management, Business Administration, Engineering, or related field

* Basic analytical or data reporting experience (e.g., Excel formulas, pivot tables) is desirable but not required.

Knowledge, Skills & Abilities

* Excellent written and verbal communication skills.

* Strong knowledge of Microsoft Office - Outlook, Excel, Word, PowerPoint.

* Self-starter and ability to make decisions with minimal supervision.

* Ability to comprehend and apply Procurement principles, policies, concepts and standards, and procedures, INCO Terms including price analysis, negotiations, ethics, terms and conditions and Procurement law.

* Ability to manage multiple tasks and priorities.

* Ability to independently plan, schedule and carry out work assignments, initiate and participate in the improvement of procurement practices.

* Ability to work with highly collaborative team.

* Ability to solve problems quickly and efficiently.

* Prioritizes and ensures safety of oneself and others.

* Ability to analyze basic procurement data and identify trends or discrepancies with guidance.

* Ability to maintain accurate records and documentation in ERP or procurement systems.

* Understanding of professional ethics, confidentiality, and compliance in a procurement environment.

* Willingness and ability to learn enterprise systems such as Coupa or similar procurement platforms.

Physical Conditions

* Moving self in different positions to accomplish tasks in various environments including tight and confined spaces

* Remaining in a stationary position, often standing, or sitting for prolonged periods

* Moving about to accomplish tasks or moving from one worksite to another

* Adjusting, moving, transporting, installing, positioning, or removing objects up to 10 pounds in all directions

* Communicating with others to exchange information

Environmental Conditions

* General office environment

* Assessing the accuracy, neatness and thoroughness of the work assigned

* High-concentration, demanding and fast-paced

Safety and PPE

* Reading and interpreting hazardous warning signs

* Reporting issues with equipment or unsafe conditions

Additional Requirements

* Occasionally requires overtime

* Occasionally requires schedule flexibility

* Occasionally requires extended hours to support launch and critical project timelines