Procurement Card Department; PCard): Coord, Procurement Card Svcs

Job Summary

The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Central Campus, is responsible for all central accounting functions for the University. The Controller's Office ensures compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements following generally accepted accounting practices.

The Controller's Office also oversees the maintenance of the official financial records of the University.

• Card maintenance and review of PCard transactions in Chrome River.
• Processing vendor updates, W‑9 and W‑8 forms to ensure compliance with IRS 1099 and 1042 requirements.
• Data analysis, financial queries, preparation of reports and review of vendor billing statements.
• Resolution of card declines and banking issues using university billing systems.
• Primary point of contact for PCard‑related inquiries from departments across campus.
• Perform other job‑related duties as assigned in support of departmental goals.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Order, configure, and maintain all Procurement Card (PCard) spend controls in accordance with internal policies.
• Monitor and resolve card declines and other banking issues using the university’s banking systems.
• Ensure cardholders are compliant with the UNM Administrative Policies and Procedures (UAP), with an emphasis on UAP 4000.
• Evaluate PCard transactions to determine if pre‑approval is required and guide cardholders accordingly.
• Act as the primary point of contact for PCard‑related inquiries from departments across campus.
• Review and process vendor profile updates, including reviewing W‑9 and W‑8 forms for accuracy and completeness.
• Ensure vendor data complies with IRS regulations, specifically related to 1099 and 1042 tax reporting requirements.
• Maintain working knowledge of basic U.S. tax reporting requirements and documentation for domestic and international vendors.
• Research, analyze, and interpret data or policy to support compliance and decision‑making.
• Exercise sound judgment in complex situations and handle sensitive or confidential information responsibly.
• Perform other job‑related duties as assigned in support of departmental goals.
• Excellent communication skills to include both verbal and in writing.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non‑temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US‑UNM Collective Bargaining Agreement.

This position is on site, Monday through Friday. Salary range is estimated, and actual salary will be determined after consideration of the selected candidate’s experience and qualifications. UNM offers medical, dental and vision insurance, flexible spending accounts, discounts for sporting and other events, retirement plans and generous leave allowances including paid parental leave.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of…