IPRA Intake Coordinator

Position Overview

Coordinate the intake of public records requests for the Inspection of Public Records ("IPRA") Division; receive, evaluate, identify, and assign to appropriate unit/team. Evaluate a wide range of public records request issues and provide requesters with information and services related to IPRA. Coordinate assigned activities with department team and other City Departments; provide highly responsible and complex administrative support to the IPRA Division.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Description s are not intended to reflect all duties performed within the job. Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Associate’s degree from an accredited university or college in office administration, business administration or a related field;

Three (3) years of office management, case or document processing management experience.

Experience working with public record, IPRA, or Freedom of Information Act (FOIA) preferred.

• Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire.
• Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

• Pertinent Federal, State, and local laws, codes and regulations
• Principles and practices of the Inspection of Public Records Act ("IPRA")
• Operations, services and activities of IPRA program
• Principles and practices of records management
• Methods and techniques of report writing and information gathering
• English usage, spelling, grammar and punctuation
• Modern office procedures, methods and equipment including computer programs
• Methods and techniques of research and analysis

• Provide information and assistance to the public regarding IPRA
• Perform responsible and difficult administrative support involving the use of independent judgment and personal initiative
• Interpret situations and determine the appropriate course of action
• Maintain confidentiality regarding records and cases
• Work independently in the absence of supervision
• Establish and maintain effective working relationship with those contacted in the course of work
• Communicate clearly and concisely
• Prepare clear and concise reports
• Respond to requests and inquiries from the general public
• Operate office equipment including computers and supporting word processing and spreadsheet applications
• Perform the essential functions of the job with or without reasonable accommodation