HR Compliance & Records Coordinator

About the Company

ADC LTD NM provides key services in Government Background Investigations, Armed/Unarmed Physical Security and Pre-Employment Background Checks. Headquartered in Albuquerque, NM, ADC employees and contractors are located all over the US and its territories.

Summary

A successful Compliance Specialist I must follow all ADC LTD NM and HR Policies and Procedures, as well as adhere to the Company’s Equal Employment Opportunity and Affirmative Action Plan Policies. The Compliance Specialist I is dedicated to ADC FAA Personnel and Federal Security Division and is responsible for a variety of compliance and recruitment duties, while demonstrating a high level of confidentiality and professionalism.

The Compliance Specialist I is required to be an effective team player, who will not only get the job done but is also invested in quality improvement. The Compliance Specialist I will report to the FAA Human Resources Manager.

Essential Tasks (minimum requirements) to be performed with or without reasonable accommodation:

The Compliance Specialist I is responsible primarily for administrative and operational support, including maintaining compliance records, tracking required training, certifications and documentation, assisting with audits, and communicating routine compliance requirements to employees.

Compliance & Reporting

• Maintain organized and accurate compliance records, files and documentation.
• Track required compliance activities, certifications, training and deadlines.
• Assist with internal compliance reviews, audits and inspections.
• Prepare and organize documents and reports for compliance reviews.
• Monitor completion of required forms, acknowledgements, and training.
• Assist with updating compliance policies, procedures, and related materials.
• Communicate routine compliance requirements and deadlines to employees and sites.
• Help identify missing documentation or incomplete compliance requirements and follow up as needed.
• Enter and maintain compliance information in company databases or compliance management systems.
• HR Annual Planning Calendar- daily, monthly, quarterly and annual HR compliance duties (labor posters, etc.)
• Assist with various projects, audits, and compliance related needs.
• Generate reports to support HR business strategy.
• Other duties as required by the HR Manager.

HRIS & Administrative Duties

• Accurate and timely data processing of new hires, changes of status, etc.
• Manage the HR Drive and the filing of employee documents in personnel files.
• Update FAA employees in Dayforce and ADC Academy as needed.
• Other duties as required by the FAA HR Manager.

Recruitment and Onboarding

• Federal Recruitment- postings, communication, application management, screening candidates, etc.
• Federal Onboarding/Orientation- offer letters, conducting background checks; and Verification of employment, etc.
• Other duties as required by the HR Manager

Required Education & Experience

• Bachelor’s degree from an accredited college or university in business administration or a related field, plus (1) year of professional HR experience. In lieu of degree, 4+ years of relevant experience in HR.

Required Skills & Abilities

• Knowledgeable in ADC’s Personnel Policies & Procedures to answer basic HR-related questions.
• Understanding of basic principles and practices of HR employment law and hiring practices.
• Adept at problem-solving, identifying issues and resolving them in a timely manner.
• High level of professionalism and execute confidentiality at all time.
• Prioritize and plan work activities effectively.
• Organized, accurate and thoroughly monitor work for quality.
• Effectively read and interpret information, present data in a resourceful manner and skillfully gather and analyze information.
• Dependable, able to follow…