Assistant to Vice Chancellor of Operations and COO

Assistant to the Vice Chancellor of Operations and COO page is loaded## Assistant to the Vice Chancellor of Operations and COO locations:
LSU - Alexandria time type:
Full time posted on:
Posted Todayjob requisition :
RLouisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.##
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Title:

Assistant to the Vice Chancellor of Operations and COO## Position Type:

Professional / Unclassified## Department:

LSUA Chancellor - Division of University Operations (Jeff A Langston ))##

Work Location:

LSU - Alexandria## Pay Grade:

Professional##

Job Description:

#
** DEPARTMENT:
** Operations
* * SUPERVISOR:
** Vice Chancellor of Operations and COO
*
* PURPOSE:

** The Assistant to the Vice Chancellor of Operations and COO provides high-level administrative support to ensure the efficient, professional, and confidential daily operations. This role manages scheduling, coordination of projects and meetings, prepares analytics and reports, maintains organized records, and serves as a key point of contact for the department of operations with internal and external stakeholders. The position requires strong judgment, discretion, and the ability to work independently in a professional environment.
** RESPONSIBILITIES:
*** Serve as a primary administrative point of contact for the Vice Chancellor and COO’s office, including screening calls, managing visitors, and routing inquiries appropriately.
* Independently draft, format, and route correspondence, memos, and routine communications for review/signature, including sensitive or non-routine matters as needed.
* Organize and maintain office files, reference materials, and electronic records using effective naming conventions and retention practices.
* Track action items, deadlines, and deliverables for the Vice Chancellor and COO, and proactively prompt follow-up to support timely completion.
* Manage and optimize office calendar, including prioritizing requests, resolving conflicts, and confirming logistics.
* Coordinate and schedule meetings and events, including identifying attendees, preparing invitations, reserving space, and arranging virtual participation when needed.
* Prepare meeting materials such as agendas, handouts, packets, and briefing notes; attend meetings when requested and capture action items or minutes.
* Handle sensitive information (personnel, financial, operational, student-related, and/or executive communications) with discretion and sound judgment; maintain privacy and confidentiality as required.
* Maintain secure electronic and physical filing systems and ensure documents are stored, shared, and disposed of appropriately.
* Use office productivity tools to create professional documents, spreadsheets, reports, and presentations; maintain accurate electronic records and retrieve information efficiently.
* Maintain shared calendars, distribution lists, and document repositories to support coordination across the Operations division.
* Support purchasing and payment processes by preparing and submitting required forms and documentation, tracking orders, and maintaining office supply inventory.
* Coordinate travel arrangements and reimbursement documentation, keeping records organized and complete.
* Serve as a professional, welcoming presence for stakeholders and visitors; coordinate across departments on behalf of the Vice Chancellor and COO.
* Provide administrative support for special projects as assigned, including but not limited to event coordination, logistics, and communication support.
*
* REQUIRED QUALIFICATIONS:

*** An Associate or bachelor's…