Clerical Specialist

Annual Salary Range: $25,999.12 - $31,203.28 Grade: 14

The City of Alexandria is seeking professional individuals to begin a career to perform a wide variety of clerical duties in support of an assigned function.

Benefits:

The City of Alexandria offers a comprehensive benefits package that includes: medical insurance, dental and vision, short/long term disability, group and dependent life insurance, sick and vacation leave, 11 paid holidays, EAP, tuition reimbursement, wellness clinic for employees and their dependents. Retirement benefits include the City of Alexandria’s Retirement System, and a voluntary deferred compensation supplemental retirement plan.

Duties and Responsibilities:

• Types, proofreads and processes a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instructions.
• Performs computer data entry of data from various sources including applications and forms; inputs corrections and updates; verifies data for accuracy and completeness.
• Answers and screens telephone calls; provides information and assistance to callers; forwards calls to appropriate staff; takes messages as necessary.
• Assists the general public and clients; provides information on departmental activities, policies and procedures; distributes applications; provides information on referral services, as appropriate.
• Performs a variety of record keeping duties including researching files, purging files, and filing documents; maintains logs and statistical records.
• Operates a variety of office equipment including a copier, facsimile machine, and computer; inputs and retrieves data and text; organizes and maintains data storage and back-up.
• Distributes or files computer print outs; performs various clerical duties in support of assigned functions.
• Receive, sort and distribute incoming and outgoing correspondence.
• Ensures compliance with all applicable rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations.

Minimum Qualifications:

High school diploma or GED; supplemented by one (1) year of experience performing routine clerical and reception tasks; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must be able to type and enter data at a speed necessary for successful job performance. May require a valid driver's license. If license is required, must obtain a valid State of Louisiana driver’s license at time of appointment and maintain throughout employment for this classification.

Work Schedule: 40 hours per week; may work overtime, including holidays and weekends.

Accepting applications
:
October 14 - 28, 2026, by 11:59 p.m. or the first 50 applications, whichever comes first

Ph.  or  Fax , Email:

The City of Alexandria is an Equal Opportunity Employer