Administrative Assistant

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Administrative Assistant, you'll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Looking for Administrative Assistant jobs in Alexandria where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

The Administrative Assistant will be required to perform administrative and receptionist duties including coordinating/supporting daily site activities and supporting plant manager and management staff.

This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

• Maintain a professional image and demeanor with all employees, management, executives, and visitors
• Answer questions about organization and provide callers with addresses, directions, and other information
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintain/update daily appointments, calendars, and schedule conference rooms
• Prepare/assist with compiling reports and presentations
• Maintain and monitor office supply inventory levels and place orders as required
• Review/prepare documents, reports, and other correspondence materials for the management team
• Have an operating knowledge of computers, Oracle experience a great plus.
• Compile production data in excel and review for accuracy
• Courteously receive and screen all in-bound calls, emails, and visitors
• Complete and review, invoices, and other relevant monetary documents filing them as necessary
• Ensuring that all appropriate approvals are received prior to payment of vendor invoices
• Matching up invoices with receiving information into Oracle Follow through on updating vendor information
• Reconciling vendor statements
• Receives all parts and supplies into Oracle
• Communicate with purchasers any issues and recommends actions to resolve discrepancies.
• Verifying the accuracy of invoices, including coding, and approving for A/P processing
• Coordinate departmental office activities including career fairs
• Prepare travel arrangements where necessary
• Review, evaluate and distribute all incoming and outgoing mail
• Provide administrative support to all departmental members
• Maintain a high level of confidentiality in all interactions
• Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
• Willingness to take on any new challenges daily
• Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
• Wear PPE (Personal Protective Equipment) when required.
• All other duties as assigned.

• High School diploma or GED required.
• 3+ years' experience as an Administrative Assistant, or relevant role, considered an asset.

• Beneficial to have knowledge of Oracle & FSR (Financial Statement Reporting).
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications.
• Superior…