Administrative Assistant

McChrystal Group is an elite advisory services and leadership development firm composed of a diverse mix of professionals from the military, academic, business, and intelligence sectors who specialize in preparing clients for success in a complex environment by transforming organizations into cohesive, adaptable “teams of teams.”

The Administrative Assistant to the Managing Partner and other members of the leadership team provides high-level administrative and operational support in a dynamic consulting environment. This role manages complex calendars, coordinates meetings and travel, and serves as a trusted liaison, ensuring priorities are met and communication flows efficiently across teams and clients. The Assistant exercises sound judgment and discretion in handling sensitive information, proactively anticipates Partner needs, and streamlines processes to enhance productivity.

Responsibilities include managing correspondence, preparing materials and reports, supporting relationship‑building initiatives, and ensuring timely and accurate expense and time reporting.

Operational Excellence: Executes complex administrative tasks with accuracy, timeliness, and professionalism. Anticipates needs, manages multiple priorities, and continuously improves processes to enhance efficiency and service quality.

Communication & Influence: Communicates clearly, confidently, and with discretion across all levels of the firm. Tailors messages to different audiences, represents Partners effectively, and ensures clarity and transparency in all interactions.

Problem Solving & Initiative: Demonstrates sound judgment and proactive thinking in resolving issues and improving workflows. Identifies opportunities for efficiency and implements practical, sustainable solutions.

Relationship Management &

Collaboration:

Builds strong, trust‑based relationships with Partners, colleagues, and external stakeholders. Balances competing priorities diplomatically and fosters collaboration and alignment across teams.

Business & Cultural Alignment: Understands how administrative support drives firm success. Acts with integrity, discretion, and a client‑first mindset, embodying firm values and contributing to a positive, high‑performance culture.

• Email and Calendar Management – Maintains multiple Partner calendars and email accounts while exercising discretion and evaluating needs.
• Schedules and coordinates meetings, calls, and events with internal and external parties, making all required arrangements.
• Communicates and resolves scheduling conflicts that might arise. Keeps a strategic eye on what meetings are necessary for each Partner to attend and coordinates coverage and updates if Partner is unavailable.
• Tracks key events for Partner teams, including deadlines and captures outcomes and next steps to facilitate follow through.
• Drafts, reviews and sends email communications on behalf of Partners.
• Prioritizes emails and responds when necessary.
• Builds a streamlined process for daily prioritization, communication, and execution within the partners.

• Travel Coordination – Coordinates travel logistics and manages travel itineraries for multiple Partners ensuring proper preparation and maximization of their time.
• Reserves flights, accommodations, rental cars.
• Coordinates drivers and other support staff to ensure smooth operation of the trip.
• Processes all travel expenses and reimbursements for Partners.

• Reporting – Develops and logs accurate time and expense reporting for Partners through the ERP system in support of timely submission.

• Systems & Processes – Leverages technology and continuously identifies opportunities to improve administrative workflows and communication efficiency.

• Communication – Effectively communicates verbally and in writing with individuals internally and externally in a professional manner.
• Keeps Partners advised of time‑sensitive and priority issues, ensuring appropriate follow‑up.
• Prepares and edits correspondence, communications, presentations, and other documents as needed.
  
  Supports Partners in relationship building initiatives with key targets.
• Coordinates internal team and client…