Project Administration Coordinator

Mark Allan & Associates, LLC (MA&A), a leading firm in Project and Program Management, Construction Cost Consultation, and Schedule Management, is seeking a detail-oriented and proactive Project Administration Coordinator to support our team. This full-time role focuses on administrative tasks and project marketing efforts, offering hands‑on experience in supporting high‑impact construction projects across multiple sectors. This is an excellent opportunity to develop your organizational and marketing skills while working in a dynamic environment with seasoned industry professionals.

• Provide administrative support for project coordination, including document management, report preparation, and scheduling.
• Assist in project marketing efforts, contributing to presentations, client outreach, and promotional materials.
• Coordinate project timelines and deliverables to ensure smooth workflow and timely completion.
• Communicate with project managers, clients, and contractors to support efficient project execution and address any day‑to‑day inquiries.
• Maintain accurate project records, including budgets, schedules, and contract documentation.
• Support project visibility through marketing tasks, including preparing newsletters, case studies, and social media content.

• Bachelor’s degree in Business Administration, Marketing, or a related field (preferred but not required).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with project management or marketing software is a plus.

• Competitive salary and comprehensive benefits package.
• Opportunities for mentorship, professional growth, and career development.
• Involvement in high‑profile projects across industries, including hospitality, healthcare, and industrial construction.
• A collaborative and supportive work environment where your contributions will be valued and impactful.

If you’re ready to build your career in project administration and marketing with a firm dedicated to excellence, we encourage you to apply!