Office Manager

Office Manager

Office Manager position at The Recruitment Alliance by HRKS.

NMF is currently seeking a candidate for a full‑time hybrid Office Manager role. The successful candidate will manage day‑to‑day office operations and provide support for Administration, IT, HR, Development and Finance/Accounting functions.

• Manage day‑to‑day office operations, including equipment, supplies, mail, and facilities coordination.
• Oversee office access for staff, visitors, vendors and service providers.
• Prepare conference rooms and office space for staff meetings and board visits.
• Support technology infrastructure and office unreasonable infrastructure system.
• Develop, maintain and update operational and departmental SOPs and handbooks.
• Manage disability accommodation requests and ensure timely fulfillment.
• Support business continuity and risk management efforts.

• Develop and implement short‑ and long‑term operational policies and procedures.
• Assess existing processes and recommend improvements to eel efforts.
• Design repeatable, institutional‑quality business processes.
• Lead or support cross‑functional projects and provide reporting, metrics and risk mitigation updates.

• Manage contract administration, including creation, tracking, storage and accessibility.
• Maintain vendor documentation, including contracts, insurance and W‑9s.
• Identify opportunities to improve contract execution and turnaround times.

• Process donations and maintain internal gift logs.
• Manage donor stewardship activities, including acknowledgements, receipts and impact reporting.
• Maintain the accuracy of the Development database.
• Prepare internal reports and basic Raiser’s Edge reports upon request.
• Support event registrations and fundraising campaigns, including mailings, email communications and online giving pages.

• Process bi‑weekly payroll through a third‑party payroll provider.
• Respond to employee payroll inquiries.
• Serve as liaison with the organization’s PEO (Insperity).
• Maintain employee records in a third‑party HR system.
• Provide administrative HR support to the CFO.

• Assist with accounts payable processing.
• Manage vendor setup and mass uploads in
• Review and resolve vendor duplication issues.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with proven ability to meet deadlines.
• Strong analytical and problem‑solving skills.
• Strong supervisory and leadership skills.
• 5–7 years of experience in an office manager or similar position.
• High school diploma or equivalent required.
• Experience with Raiser’s Edge required.

This position carries a generous benefits package, including paid time off; medical, dental and vision benefits; LTD; STD; life insurance; and a 401(k) matching plan.

Seniority level:
Mid‑Senior level.

Employment type:

Full‑time.

Job function:
Administrative.

Industries:
Non‑profit Organizations.