Executive Support Coordinator

TITLE: Executive Support Coordinator

REPORT TO: Owner

FLSA STATUS: Non-Exempt

JOB LOCATION: Alexandra, VA

SCHEDULE: Monday–Friday, 10:00 AM–3:00 PM, with flexibility based on the owner's schedule

HOURS: Approximately 25 hours per week or more

EEA Companies is seeking a highly organized, resourceful, and technology-savvy Executive Support Coordinator to provide part‑time administrative and operational support to executive leadership at our Cameron Street office in Alexandria, VA.

This position will primarily support the owner with day‑to‑day administrative responsibilities, scheduling, communications, technology assistance, travel coordination, and other business or personal administrative needs. The ideal candidate is a proactive problem‑solver who is comfortable navigating technology, managing multiple priorities, and anticipating needs with minimal direction.

In addition to executive support, this position will provide secondary front‑office support for our Cameron Street Executive Suites, including front‑desk coverage during lunch breaks, greeting visitors, monitoring building access, and supporting the office team as needed.

The right candidate must be dependable, discreet, adaptable, and comfortable working in an environment where priorities and schedules may change throughout the day.

• Provide direct day‑to‑day administrative and organizational support to executive leadership, with a primary focus on Mark's business and administrative needs.
• Assist with managing and organizing emails, calendars, appointments, meetings, and daily schedules across multiple devices
• Monitor and organize executive email correspondence, flag important communications, and assist with drafting and responding to messages as directed.
• Take notes during meetings, organize information, track action items, and follow up on outstanding tasks.
• Coordinate travel arrangements, including flights, hotel reservations, ground transportation, and itineraries, working with other team members as needed.
• Assist with scheduling personal and business appointments, reservations, and other administrative requests.
• Prepare, organize, scan, and maintain documents, correspondence, records, and reports.
• Assist with special projects, research, and other administrative assignments as requested.
• Anticipate executive needs, identify priorities, and help ensure day‑to‑day activities run efficiently.

• Serve as a primary point of assistance for Mark's everyday technology needs, providing hands‑on support and guidance.
• Assist with computers, smartphones, tablets, email, calendars, video conferencing, and other business applications.
• Troubleshoot routine technology issues, including login difficulties, application navigation, document access, printing, scanning, and connectivity concerns.
• Assist with organizing digital files, electronic documents, email folders, contacts, and shared information.
• Set up virtual meetings, assist with video conferencing platforms, and provide technology support before and during meetings.
• Work with internal or external IT support when technical issues require additional assistance.
• Help identify and implement simple technology solutions to improve organization, communication, and efficiency.
• Provide patient, practical, hands‑on guidance to help executive leadership become more comfortable using technology.

• Provide front desk coverage during lunch breaks, scheduled absences, or other times when office assistance is needed, including the following:
  • Monitor the front entrance and building access, greeting visitors and coordinating entry into the office
  • Answer and direct incoming calls, messages,…