Accounting Specialist

Job Brief:
We are seeking a highly organized and detail-oriented bookkeeper to become our full-time Accounting Specialist, an integral part of our day-to-day operations. You will work closely with our executive, procurement, and management teams to execute all daily tasks and deliverables. This position will be based on-site at our Northern Virginia office, approx. 10 minutes from Washington, D.C. by car. This is an on-site position with hybrid potential.

• Full Charge Bookkeeper Functions: A/R, A/P, Bank Reconciliation & Credit Card Reconciliation
• Process Monthly Payroll - Coordinate new hire paperwork and employee terminations.
• Filing Monthly and Quarterly Sales Tax Returns;
  Monthly, Quarterly, and Year End Reports and Financial Statements
• Maintain Insurance Policies for Health Insurance, General Liability and Workers Comp by paying monthly premiums, managing audits, renewals and subcontractor compliance/W-9
• Filing and maintenance of Business Licenses for corporate entities.
• Maintain internal financial reports for Cash Flows and Earnings for (offsite) Firm CPA and upper-level management;
  Year-End Items (W-2's, 1099's, Record Retention)
• Coordinate with and assist Procurement Team and project managers to establish pricing and place orders with vendors and suppliers;
  Assist in order tracking, project billing, and cost-management.
• Coordinate with Procurement Team and project managers to ensure all orders are within project budget and, when discrepancies arise, find and implement solutions.
• Maintain client accounts by preparing and maintaining client invoices, collection of payments, retainers, and depos.
• Identify areas for improvement in existing business practices.
• Manage office supply ordering and ordering of toiletry items.
• Check Mail and Manage outgoing packages - UPS, Fed Ex, USPS, and DHL
• Manage Employee Time Keeping (Paid Time Off/ Vacation Time/ Sick Time)
• Other duties as assigned.

• Over 10 years of Bookkeeping/Accounting experience, ideally in an interior design or architecture studio
• CPA required; bachelor’s degree preferred.
• Advanced proficiency level in Quick Books and Microsoft Office Suite (Excel, Word, Power Point, Outlook)
• Strong work ethic, high integrity level and a “can-do” attitude
• Excellent written and verbal communication skills
• Motivated self-starter who can execute deliverables independently just as well as collaboratively.
• Ability to manage multiple accounts simultaneously, prioritize workflow, and meet internal and external deadlines.
• High level of detail, organization, and professionalism at all times.
• Problem solver - resourceful in advanced identification of potential issues and accompanying resolution recommendations.