Events Coordinator; Security Clearance

Position: Events Coordinator (5360) with Security Clearance
OLH Technical Services, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an Events Coordinator to join our Team in Alexandria, VA.

POSITION RESPONSIBILITIES:

* Provide logistics support for a variety of meetings, events and conferences
* Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed.
* Research requirements and context for various events, meetings and conferences, to ensure that the NSF
* Director and OLPA Staff are prepared to interact with various audiences and stakeholders.
* Identify and manage inventory for educational information resources and other outreach materials.
* Coordinate exhibit design, technology, and management with designated vendors/partners.
* Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs.
* Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
* Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments.
* Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed.
* Familiar with federal requirements

POSITION RESPONSIBILITIES:

* Ability to manage multiple large/high profile events simultaneously.
* Ability to handle quick-turnaround (i.e. within the hour or same day) requests.
* Recommend and reserve (once approved) audience-appropriate offsite venues for nation-wide outreach opportunities.
* Recommend engaging format options for outreach activities, including but not limited to activities such as expo events, networking sessions, breakout sessions, or concurrent sessions.
* Coordinate any building security needs with the venue
* Oversee all logistical elements of designated events, including but not limited to working with the venue staff to manage venue contracts (i.e. electric, internet, rentals, etc.), signage/decor, shipping to and from events, and overseeing any catering needs
* Independent room setup and take down for smaller events/projects.
* Provide pricing/purchasing for signage/décor in concert with the branding team.
* Provide set-up, breakdown, and support throughout event to ensure it runs smoothly. This may require expertise in coordinating with venue staff and others regarding special access for items/equipment in storage during shows.
* Responsible for coordinating on-the-ground material, equipment, or product purchases with OLPA contact onsite (submit documentation to COR, OLPA contact and Event Manager within one business day post event).
* Experienced staff able to engage with and manage relationships with event coordinators for various events/exhibits/expos.
* Experienced staff with the demonstrated ability to work from established talking points and provide excellent customer service to visitors to the event space.
* Ability to provide recommendations for design, buildout, and implementation of a physical booth exhibit.
* Access to and permission for emergency on-the-ground purchasing (i.e. additional copies of materials, extra printing, etc.).
* Ability to manage, maintain, and forecast inventory levels and materials.
* Ability to manage day-to-day operations independently with high levels of coordination, professionalism, and customer service.
* Ability to anticipate needs and requirements for various events/expos and work closely with staff to ensure that needs are met.
* Current expertise/knowledge of best practices for large-scale expo events. Example events include SXSW,
* Consumer Electronics Show, scientific conferences, press conferences, symposiums.
* Experience working with various shipping companies and groups to ensure timely delivery and return of events materials either from site to storage or site to site as required.
* Capability to deploy expo kit(s) to events either early-warehouse access or…