Assistant Director Job Alexandria area,Virginia USA,Management

Assistant Director Department of Planning & Zoning

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 160,000, and a land area of 15.75 square miles, Alexandria is the seventh largest City in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work.

With two local historic districts, seven national register districts, and a variety of distinct neighborhoods, we proudly embrace our rich history and seize the endless opportunities that lie ahead.

An Overview

The Department of Planning & Zoning (P&Z) consists of about 60 positions within five divisions:
Leadership and Management Services, Land Use & Preservation Services, Neighborhood Planning & Community Development, Development Planning, and Development Engineering.

The Assistant Director serves as a senior manager within the Leadership and Management Services division and reports to the P&Z Director. The position is responsible for leading and overseeing department-wide administrative operations, organizational management, personnel and human resource matters, budget and fiscal management, organizational effectiveness, and procedural matters. The Assistant Director plays a central role in strengthening the Department's internal operations, supporting a positive and high-performing workplace, improving responsiveness and accountability, and ensuring that administrative resources effectively support P&Z's evolving work.

The Assistant Director provides senior-level organizational and management support to the Director, establishes systems for timely follow-through on departmental priorities and requests, and undertakes special project and policy responsibilities as appropriate. The Assistant Director supports effective interactions with City Council, the Planning Commission, the City Manager’s Office, other City Departments, and community stakeholders by preparing for meetings in advance and ensuring follow-up items are tracked and resolved.

The position oversees two units within Leadership and Management Services: the Administrative Services Unit and Boards and Commissions Unit.

The Opportunity & Examples of Work

The Assistant Director’s work falls within the following broad categories:

Provide leadership and oversight for department-wide administrative operations, personnel and human resource activities, budget and fiscal management, procurement, technology and other internal business functions. Provide general supervision for the Administrative Services Unit Manager, including providing clear priorities, updating standard procedures as appropriate, and ensuring timely follow-through.

Provide oversite for the routing of development applications and posting of public meeting materials. Provide general supervision for the Boards and Commissions Unit Manager to ensure procedures, notice, public hearings and other essential activities are completed in conformance with laws, regulations, policies, and good management practices.

Strengthen organizational performance and accountability by working with P&Z Senior Staff to track progress against the Department’s Annual work plan, prepare quarterly department reports, and coordinate required monthly and annual reporting.

Coordinate recurring meetings, including weekly Senior Staff meetings, monthly P&Z all-staff meetings, and monthly Development Coordinating Committee (DCC) meetings. Coordinate timely responses to City Council and City Manager requests. Coordinates departmental participation in City-wide training, employee development initiatives, and community events as appropriate.

Serve as a senior…