Accounts Payable Clerk-Payne Alice

Payne Alice is seeking a dependable, organized, and detail-oriented Accounts Payable Clerk to join our accounting team. The ideal candidate will be responsible for processing vendor invoices, reconciling statements, maintaining accurate financial records, and ensuring timely payments. This individual must be able to multitask, meet deadlines, and work effectively in a fast-paced automotive dealership environment.

• Receive, review, code, and process vendor invoices for payment.
• Verify invoices against purchase orders, receipts, and supporting documentation.
• Match invoices to appropriate dealership departments and expense accounts.
• Enter accounts payable invoices accurately into the dealership accounting system.
• Reconcile vendor statements and research outstanding balances or discrepancies.
• Prepare and process vendor payments in accordance with company policies.
• Maintain organized electronic and physical accounts payable files.
• Communicate with vendors regarding invoices, payment status, and account discrepancies.
• Assist with month-end closing procedures and accounts payable reconciliations.
• Ensure proper approval and documentation for all invoices and expenses.
• Monitor accounts payable aging and follow up on outstanding invoices.
• Assist with additional accounting duties as assigned by the Controller or Office Manager.

• Previous accounts payable or general accounting experience preferred.
• Automotive dealership accounting experience is a plus.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles and accounts payable procedures.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work independently and as part of a team.
• Strong communication and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High school diploma or equivalent required; accounting coursework or experience preferred.

• Invoice processing and data entry
• Expense coding and account management
• Time management and organization
• Accuracy and attention to detail
• Confidentiality and professionalism
• Customer service and vendor relations

This position operates in a professional automotive dealership office environment. The Accounts Payable Clerk will work closely with the accounting department, dealership management, service, parts, sales, and outside vendors.

Position: Accounts Payable Clerk
Department: Accounting
Reports To: Assistant Controller
Location: Alice, Texas
Employment Type: Full-Time