Human Resources Coordinator

HIRING RANGE: $23.9657 - $29.3590 Hourly

FULL COMPENSATION RANGE: $23.9657 - $34.7522 Hourly

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

Join the City of Allen—a vibrant community of over 100,000 residents where strong economic growth, excellent schools, and an exceptional quality of life make it a great place to live, work, and play.

Our mission is simple: “To achieve excellence in managing community development and city services, continually enhancing the quality of life and public confidence.”

At the City of Allen, our employees bring the PRIDE
values to life:

• People First– Prioritizing others
• Respect– Treating everyone with courtesy and dignity
• Integrity– Serving with honesty and trust
• Deliver– Following through and exceeding expectations
• Excel– Driving innovation and continuous improvement

We do Work that
MATTERS!

The HR Coordinator serves as the primary point of contact for the Human Resources office and provides comprehensive administrative and operational support to ensure the department remains responsive, organized, and welcoming. The role supports City staff, applicants, volunteers, and the public by coordinating office workflows, maintaining records, managing customer service interactions, and assisting with specialized HR processes such as event coordination, background checks, open records requests, and security credentialing.

• Greet employees, applicants, volunteers, and visitors; answer incoming calls and manage the HR inbox; respond to routine questions and route inquiries to appropriate HR staff.
• Provide administrative support to the HR Director and Assistant Director, including calendar management, meeting coordination, correspondence, document preparation, report generation, and follow-up on assigned projects.
• Receive, verify, and process HR invoices; track approvals and payments; coordinate with Finance and vendors to resolve discrepancies.
• Plan and coordinate HR meetings, trainings, employee events, and recognition activities, including scheduling, invitations, registration, materials, vendor coordination, and room setup.
• Coordinate HR responses to open records requests, locate and organize responsive records, track deadlines, and process materials through the City’s review, redaction, and approval procedures.
• Initiate, track, and maintain documentation for volunteer background checks; communicate status updates to appropriate staff.
• Support day-to-day HR office operations, including mail distribution, shared calendars, files, visitor areas, office equipment requests, and workflow organization.
• Monitor inventory and order necessary office, event, and training supplies; organize and maintain the HR supply closet.
• Create, maintain, and secure personnel files in accordance with City records retention policies; coordinate approved retention and disposition activities.
• Maintain administrative and HRIS records using systems such as Tyler Munis, Laserfiche, JustFOIA, and Neogov.
• Create and issue employee s; manage and update security access and related credentialing records.
• Provide customer service to City employees, applicants, and the public, assist with questions, resolve routine issues, and ensure a positive and professional HR experience.
• Handle sensitive employee, applicant, and volunteer information with discretion and sound judgment.
• Operate under the City of Allen’s core values of People First, Respect, Integrity, Deliver and Excel

• A High School Diploma and two (2) years of administrative or office support experience, including customer service and use of Microsoft Office.

Experience with invoice processing, event coordination, or confidential records is preferred. Municipal…