Office Coordinator

Description

Robert Half is looking for a detail-oriented Coordinator II to support accounting and office operations for a long-term contract opportunity based in Providence, Rhode Island. This role combines accounts payable and accounts receivable coordination with day-to-day administrative support, making it ideal for someone who is organized, accurate, and responsive when handling financial transactions and internal inquiries. The position follows a hybrid schedule, with onsite work Tuesday through Thursday, and requires someone who can manage priorities effectively while maintaining confidentiality and adherence to company guidelines.

Responsibilities:

+ - Review invoices alongside purchase order information, confirm accuracy, and coordinate resolution of discrepancies with the appropriate internal contacts.

+ - Process payment requests and electronic transactions in a timely manner while maintaining complete and accurate records.

+ - Respond to vendor, customer, and internal questions related to invoices, payments, and account activity, driving issues through to resolution.

+ - Reconcile monthly statements and account details to verify balances and identify any outstanding concerns.

+ - Provide administrative support such as document preparation, mail handling, scanning, copying, filing, and shredding to assist departmental operations.

+ - Support colleagues during high-volume periods or urgent situations to help keep workflows on track.

+ - Follow company procedures and internal controls to ensure compliance across accounting and administrative activities.

+ - Assist internal users with questions related to accounts payable and accounts receivable processes while delivering strong customer service.

+ - Safeguard sensitive financial and business information by handling records with discretion and confidentiality.

+ - Complete additional tasks assigned by leadership to support department goals and operational needs.

Requirements

Qualifications

+ - High school diploma or equivalent required.

+ - 3-5 years of relevant experience in accounts payable, accounts receivable, accounting support, or administrative office coordination.

+ - Strong written and verbal communication skills with a customer-focused approach to internal and external interactions.

+ - High level of accuracy and attention to detail when reviewing invoices, payments, and account records.

+ - Proficiency with PC-based work and Microsoft Office applications, including Excel, Word, and Outlook.

+ - Ability to investigate invoice or payment exceptions and follow them through to final resolution with limited supervision.

+ - Willingness to learn, adapt to changing priorities, and take ownership of assigned work.

+

- Experience with Oracle or knowledge of accounts payable systems is preferred but not required.

Submit your resume online today!

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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