Billing & Costing Administrator

Job Title:

Billing & Costing Administrator

Job Description

The Billing & Costing Administrator supports the accounting function by performing job costing, billing, and data entry to maintain accurate financial records and ensure timely invoicing. This role suits a highly organized professional with strong attention to detail who thrives in a fast-paced environment and enjoys working closely with project teams and other departments.

Responsibilities

+ Perform detailed job costing for projects, ensuring accurate allocation of labor, materials, and overhead expenses.

+ Prepare and process customer billing in accordance with company policies, contract terms, and project timelines.

+ Enter and maintain accurate data in accounting systems, including invoices, purchase orders, and job cost reports.

+ Reconcile job cost reports regularly and assist with variance analysis to identify and resolve discrepancies.

+ Collaborate with project managers and other departments to clarify information, resolve billing issues, and ensure accurate and timely invoicing.

+ Assist with month-end closing activities, including preparation of reports and supporting documentation.

+ Maintain organized and up-to-date financial records to support audits and compliance reviews.

+ Use spreadsheets to track and analyze data, including creating and maintaining simple formulas as needed.

+ Leverage large ERP systems to input, review, and manage financial and project-related data.

Essential Skills

+ At least 5 years of administrative experience.

+ At least 5 years of data entry experience.

+ Proficiency in data entry with a high degree of accuracy and attention to detail.

+ Strong organizational skills with the ability to manage multiple tasks and deadlines.

+ Ability to multitask effectively in a fast-paced environment.

+ Ability to navigate within spreadsheets and create simple formulas in Excel.

+ Experience using a large ERP system such as SAP, Oracle, SAGE, Workday, Microsoft Dynamics, or Net Suite.

+ Strong communication skills to work effectively with project managers and cross-functional teams.

Additional

Skills & Qualifications

+

Experience with job costing in a project-based environment.

+

Experience with invoicing and billing processes.

+ Familiarity with SAGE or similar accounting software.

+ Exposure to or experience in the construction industry.

+ Demonstrated ability to maintain organized records to support audits and compliance requirements.

Work Environment

This position is fully onsite, providing direct interaction with the accounting team and other departments. You will work in a professional office setting using large ERP systems such as SAP, Oracle, SAGE, Workday, Microsoft Dynamics, or Net Suite, along with Excel and other standard office software. The environment is fast-paced and deadline-driven, with a focus on accuracy, collaboration, and clear communication across project and accounting functions.

Job Type & Location

This is a Contract to Hire position based out of Allentown, PA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available…