HR Assistant

This is a position for IML Containers Ohio

The HR Assistant provides administrative and operational support including recruitment, onboarding, employee records, payroll, benefits, attendance, training, and employee activities. This position helps ensure HR information is accurate, confidential, organized, and processed in a timely manner while providing professional support to employees and management.

• Provide administrative support for the daily activities of the Human Resources department, including but not limited to prepare and update employee letters, forms, reports, status changes, policies, procedures, and other HR documentation.
• Maintain accurate and confidential electronic and physical employee files, payroll, disciplinary action, benefit and medical records, and other sensitive information and elevate sensitive or complex matters to Management.
• Enter and maintain employee information in HR, payroll, benefits, timekeeping, and other applicable systems.
• Provide professional and courteous assistance to employees and managers regarding routine HR questions, policies, attendance, time off, payroll, benefits, and available HR resources.
• Prepare HR reports, statistics, employee lists, communications, and other administrative documents

• Support the recruitment process, including job postings, resume/application screening, candidate communication, interview coordination, background checks, drug screenings, and pre-employment documentation.
• Coordinate onboarding and new-hire orientation, ensuring required documents are completed and employees are properly entered into applicable HR systems.
• Coordinate employee status changes and offboarding, including transfers, pay changes, terminations, system updates, benefit notifications, and required documentation.
• Maintain organized recruitment and employment records in accordance with company procedures.

• Assist with biweekly payroll reviewing timecards for missing punches, incorrect hours, overtime, shift premiums, attendance bonuses, PTO, and other discrepancies.
• Follow up with employees and supervisors regarding corrections and approvals before payroll deadlines.
• Verify payroll information, including hours, overtime, bonuses, premiums, deductions, reimbursements, PTO, pay-rate changes, taxes, and direct-deposit information.
• Assist with final paychecks, retroactive payments, corrections, payroll adjustments, and payroll report reconciliation as needed.
• Respond to routine employee questions regarding paychecks, deductions, direct deposits, tax forms, attendance, PTO, and the payroll/employee portal.
• Maintain payroll and attendance records and assist with audits, unemployment claims, workers' compensation documentation, leave records, and year-end activities, including W-2 preparation and distribution

• Assist employees with benefit eligibility, enrollment, and general plan questions.
• Support new-hire enrollment, annual open enrollment, qualifying life events, and benefit terminations.
• Enter and update benefit elections and review payroll deductions for enrollment or deduction discrepancies.
• Coordinate routine questions and corrections with employees, benefit carriers, brokers, and administrators.
• Maintain confidential benefit records and distribute benefit materials, notices, and communications.
• Refer coverage decisions, claims, medical questions, or complex plan matters to the appropriate carrier, administrator, or HR Management.

• Assist with training coordination, skills development, employee communications, and maintenance of required training records.
• Support occupational health and safety activities, workplace injury documentation, workers' compensation administration, and other HR initiatives as assigned.
• Organize and support employee celebrations and activities, including birthdays, holidays, work anniversaries, and employee appreciation events.
• Handle authorized petty cash for visitor and employee expenses, employee expense reports, receipts, and supporting documentation.
• Support visitors, company activities, HR projects, and continuous improvement initiatives.
• Perform other administrative and HR-related duties as assigned by Management.

• Follow applicable company food safety, hygiene, GMP, and safety requirements when entering production, warehouse, or…