Administrative Assistant​/Receptionist | Robert Half

Administrative Assistant/Receptionist

We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests.

Responsibilities:

• Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department.
• Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up.
• Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed.
• Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution.
• Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use.
• Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients.
• Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel.
• Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized.
• Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations.
• Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.