Account Payable​/Vendor Management Specialist

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The Account Payable/Vendor Management Specialist is responsible for developing and maintaining master data standards in alignment with business requirements and priorities; specifically, the maintenance of vendor master. This role will work hand in hand with all other departments to ensure the vendor data entered the system is accurate. Additionally, this position will handle communicating in a professional manner with the business partners regarding any related discrepancies to the flow of accounts payable.

Research inquiries and resolve related discrepancies.

• Monitor AP Master Data email inbox and process all Vendor Master Data requests
• Execute changes to JDE, AS400 and other internal systems as approved by the business
• Maintain vendor W-9 forms, produce and file 1099 forms in accordance with IRS regulations
• Meet or exceed Service Level Agreements regarding timeliness of processing
• Train and instruct departments on Vendor Management process
• Ensure data quality, compliance, and consistency of master data
• Set up and maintain banking information for automatic draft accounts
• Complete verification process of banking information prior to vendor setup
• Assist with continuous improvement of data management
• Ensure accuracy and proper storage of Tax documentation and banking information
• Identify and support vendor data cleansing activities
• Maintain strict confidentiality of sensitive information
• Perform mass updates to the vendor master data list as required
• Work with business units and process experts to resolve master data issues
• Participate in projects and initiatives across multiple functional areas and regions
• Support the business with required procedures, submit incidents and change requests when needed
• Act as a support back‑up for all Accounts Payable functions when needed
• Assist in month end closing
• Other duties and responsibilities as assigned

• This position has no managerial responsibilities

• Interact with integrity and professionalism when communicating with all departments
• Assume ownership and accountability for all actions and adhere to company and department values
• Team‑player skills with ability to solve problems, avoid conflict, meet deadlines and prioritize tasks
• Possess a high degree of attention to detail, accuracy and efficiency
• Work independently in a demanding environment
• Register with the IRS as an authorized user of their E‑Services TIN Matching site – required
• High degree of professionalism and skill in verbal and written communications
• Strong organization skills and attention to detail
• Handle a fast pace and high volume of transactions
• Look for new efficiencies to bring to the organization
• Handle special projects as assigned and work diligently to a successful conclusion
• Proven working experience as Accounts Payable specialist in a fast‑paced environment
• Must have acumen in Accounts Payable practices and principles

• Bachelor’s degree or equivalent work experience
• 2–4 years of experience with high‑volume accounts payable
• Strong computer aptitude, including abilities in Microsoft Office
• Experience with JD Edwards, Oracle, SAP, or other large ERP system in a Master Data Management and/or Accounts Payable role
• Knowledge of W8 and W9 tax documents

• Work Environment: This position can be in either Schaumburg, Ill or Alpharetta, GA and operates in a professional environment
• Position Type/Standard
  
  Schedule:
  
  This is a full‑time position, Monday through Friday; 3 days onsite
• Travel: No travel is expected for this role

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.