Staff Accountant

Human Resources Manager, Southeast Concrete Systems

SUMMARY

The Staff Accountant is responsible for supporting and managing a broad range of accounting and financial functions for a construction services organization, including project accounting, accounts payable and receivable, job cost tracking, and financial reporting. This position works closely with the Controller, Project Managers, and Executives to ensure financial accuracy, compliance, and efficient project administration. The ideal candidate has 2–5 years of accounting experience, preferably within the construction industry, and a strong understanding of job cost and project-based accounting.

DUTIES / RESPONSIBILITIES

PROJECT ACCOUNTING / CONTRACT ADMINISTRATION

• Maintain a strong understanding of project financials, including budgets, cost codes, and contract requirements.
• Review and monitor job cost reports, analyze variances, and communicate findings to Project Managers and the Controller.
• Manage and maintain Certificates of Insurance (COIs) for subcontractors and vendors, ensuring compliance with project and client requirements.
• Process and track lien waivers, NTOs, NOCs, and other project compliance documents.
• Support the Controller and Project Managers with monthly project billings, progress payment requests, and retainage tracking.
• Assist with preparation and review of subcontract agreements, purchase orders, and change orders as needed for accounting accuracy.

ACCOUNTS PAYABLE / COST MANAGEMENT

• Oversee the invoice intake, coding, and approval process for subcontractors, vendors, and suppliers.
• Verify correct cost code allocation, pricing accuracy, and adherence to company policies.
• Reconcile vendor statements monthly and address outstanding balances or discrepancies.
• Manage employee expense reports, ensuring timely submission, accuracy, and compliance with company policy.
• Reconcile credit card, fuel card, and job cost transactions and assist with month‑end close procedures.
• Support annual 1099 preparation and ensure all vendor W‑9s are current and compliant.
• Assist in the annual audit process by preparing schedules, documentation, and reconcilations as requested.

ACCOUNTS RECEIVABLE / BILLING

• Prepare and process monthly billings and pay applications, ensuring accuracy and compliance with project terms.
• Record cash receipts and apply payments to appropriate projects and accounts.
• Perform collection follow‑up with clients and general contractors to maintain timely cash flow.
• Research and resolve billing discrepancies, retention balances, and customer questions.
• Assist the Controller in maintaining accurate aged receivable reports and cash flow forecasting.

GENERAL ACCOUNTING / FINANCIAL SUPPORT

• Prepare and post journal entries, account reconciliations, and monthly accruals.
• Assist with month‑end and year‑end close, including account analysis and balance verification.
• Maintain fixed asset records, including additions, disposals, and depreciation schedules.
• Support development of internal controls, policies, and procedures to improve accounting efficiency.
• Collaborate cross‑functionally with operations, HR, and project management teams to ensure financial alignment.
• Maintain digital and hard‑copy records of all accounting documentation in accordance with company standards.

EDUCATION, EXPERIENCE, AND KNOWLEDGE

• • Bachelor’s degree in Accounting, Finance, or Business preferred.
• • 2–5 years of progressive accounting experience, preferably in construction, engineering, or related project‑based industries.
• • Strong understanding of job cost accounting, progress billings, retainage, and subcontractor payables.
• • Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas).
• • Experience with Sage 300 CRE (Timberline), Sage Paperless, or similar construction accounting systems preferred.
• • Knowledge of GAAP principles and familiarity with audit preparation.
• • Strong analytical, organizational, and time management skills with the ability to manage multiple deadlines.
• • Collaborative mindset and commitment to accuracy, confidentiality, and professionalism.

WORKING CONDITIONS

Requires prolonged sitting, some bending, stooping, and stretching. Requires eye‑hand…