Executive Administrative Assistant

Company Overview

has been a leader in the rapidly growing healthcare staffing industry since 1995. "Locum Tenens" means "to substitute for," and we live that mission every day by helping healthcare facilities maintain continuity of care when they experience provider shortages. Every associate contributes to ensuring patients are seen, regardless of role or background.

As part of Jackson Healthcare, we are the second‑largest healthcare staffing company in the U.S., serving more than 7 million patients across 1,400+ facilities. Our Alpharetta, GA campus offers state‑of‑the‑art amenities designed to enhance the associate experience.

The Executive Administrative Assistant is a uniquely positioned, high‑impact role supporting the Executive Vice President of People Operations, the Vice President of Human Resources/Talent Acquisition and the Vice President of Learning & Development. This role may also support Associate Engagement as needed. Because People Operations serves the entire enterprise, this role provides visibility and access across all divisions and plays a direct part in shaping the employee experience at

This is not a traditional EA position. It is a blend of executive partnership, strategic project support, business operations, and people‑focused initiatives. The Executive Administrative Assistant serves as a key representative for the EVP, manages complex and shifting priorities, prepares executives for strategic discussions, drives logistical and calendar excellence, produces polished deliverables, and supports enterprise‑wide initiatives designed to improve how we work and how we support our people.

We are seeking someone who not only delivers operational excellence but also brings curiosity, technical capability, and a passion for innovation. Someone who enjoys challenging the status quo, proposing new approaches, and finding creative solutions. This role offers exceptional exposure to every area of the company — and the opportunity to make a meaningful impact on the heart of our organization: our people.

1. Calendar & Communication Management – 40%

Calendar & Schedule Coordination

• Manage and optimize executive calendars, including scheduling, prioritization, conflict resolution, and coordination with other EAs and leaders.
• Arrange remote, hybrid, and in‑person meetings, including videoconferencing.
• Plan proactively for travel time, meeting preparation, interviews, and shifting priorities.
• Prepare executives for key meetings and interviews by ensuring materials, agendas, and logistics are in place.
• Coordinate DDM (Day-in-the-Making) interviews and packet preparation, ensuring all materials are assembled, organized, and delivered to the appropriate audience.

Communication & Meeting Support

• Serve as the primary point of contact for calls, emails, and communications.
• Draft, edit, and send professional correspondence on behalf of executives as needed.
• Coordinate meeting set‑ups, including room reservations, technology readiness, and refreshments if required.
• Assist with logistics for training classes, new‑hire orientation, and other People Operations events.
• Facilitate and administer components of the New Hire Buddy Program, including communication, scheduling, and materials distribution.
• Collect agenda items for team meetings, prepare meeting agendas, share materials, and provide note taking and follow‑up documentation.

2. Corporate Projects & Strategic Initiatives – 25%

• Support execution of company‑wide and divisional strategic initiatives.
• Maintain and update strategic scorecards, business plans, and project tracking documents.
• Track and monitor progress of initiatives and assist leaders with scorecard and project updates.
• Coordinate monthly People Operations team awards, including collecting nominations, preparing submissions, and organizing recognition materials.
• Assist the VP of HR with preparation and distribution of company‑wide anniversary cards, ensuring accuracy and timely delivery.

3. Reporting, Presentations & Data Management – 25%

• Create polished PowerPoint presentations and executive‑level slide decks involving complex and often confidential data.
• Develop…