Executive Administrative Assistant

Overview

has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at  plays a role in getting patients seen, no matter what they studied in school or what their role is here.

Located in Alpharetta, GA, we boast a state‑of‑the‑art campus featuring world‑class amenities. There's nothing ordinary about a typical day here, take a look for yourself:

We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities.

Executive Administrative Assistant III

Responsible for providing administrative support to V‑suite or C‑suite executives. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant III handles executives' requests and queries appropriately. EAs direct telephone calls and visitors and prepare documents, reports, and presentations and assemble and maintain statistical data.

This role also supports company‑wide projects and initiatives.

ESSENTIAL FUNCTIONS AND BASIC DUTIES Calendar Management and Administrative Support (50%)

• Manages complex calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc.
• Ensures meeting set‑up is prepared prior to event (room booked and set‑up, tech interfaces working, refreshments, etc.)
• Receives and announces telephone calls and visitors as needed
• Drafts meeting agendas, minutes and notes to submit to management for revision and final approval
• Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc.
• Sorts and distributes incoming mail to appropriate executives
• Serves as the liaison between executives and internal travel team regarding corporate travel
• Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.)
• Coordinates associate gifting as needed
• Keeps management informed of area activities and of any significant issues
• Acts as professional representative for executive(s)

Corporate Projects and Initiatives (40%)

• Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc.
• Tracks progress and assists with scorecard updates

Reporting (10%)

• Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees.

SECONDARY FUNCTIONS (IF APPLICABLE)

• May work on special projects or other duties as assigned
• Serves as back‑up to other Executive Administrative Assistants as needed

SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY

• Communicates with external vendors and service providers

QUALIFICATIONS – EDUCATION, WORK EXPERIENCE, CERTIFICATIONS

• High School Diploma or equivalent required;
  Bachelor's degree preferred
• 4-7+ years of executive administrative assistance experience required

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to adhere to and exhibit the Company Values at all times
• Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills
• Strong project management skills
• Ability to build relationships at all levels – internally and externally
• Strong customer service mindset
• Strong organizational and time management skills
• Ability to work independently
• Strong communication skills – both oral and written
• Ability to work with sensitive information and maintain confidentiality
• Solid critical thinking and problem‑solving skills

KEY COMPETENCIES REQUIRED

• Customer Focus
• Manages Complexity
• Balances Stakeholders
• Resourcefulness
• Plans and Aligns
• Optimizes Work Processes
• Collaborates
• Communicates Effectively
• Manages Ambiguity
• Situational Adaptability

PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS

• Typical office…