Part Time Administrative Assistant

Part Time Administrative Assistant (Administrative)

Job Summary:

The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.

• Computer Use: Utilize computers for database management, word processing, and other applications.
• Telephone Handling: Answer calls, provide information, take messages, or redirect calls.
• Database Management: Create, maintain, and enter information into databases.
• Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records.
• Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems.
• Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed.
• Scheduling: Maintain scheduling and event calendars, and confirm appointments.
• Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials.
• Additional Duties: Perform other related tasks as assigned.

• Computer
  
  Skills:
  
  Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint).
• Experience: Prior experience in a fast-paced environment.
• Education: High School Diploma or GED.
• Experience: At least 1 year in an administrative support role within a professional setting.
• Communication
  
  Skills:
  
  Strong verbal and written communication skills.
• Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design.
• Effective Communication: Ability to communicate effectively based on the audience's needs.
• Organizational
  
  Skills:
  
  Strong organizational and time management abilities.

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