Administrative Specialist - Perimeter College Campus

Job Description Description

Administrative Specialist I
English Department
Perimeter College - Alpharetta Campus
Georgia State University

Introduction to the College

For more than 60 years, Perimeter College has been a gateway to higher education for the Atlanta region and beyond. On five campuses and online, students take advantage of our support and small classes to build a solid academic foundation that enables them to reach their goals. Perimeter College-Georgia State University is dedicated to providing high-quality, accessible, and affordable education through learner-centered and innovative educational approaches that prepare students for professional careers and lifelong learning.

We strive to create an environment that fosters collaboration, innovation, and academic excellence.

These are exciting times at the Perimeter College Clarkston Campus . We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

The English Department at Perimeter College is seeking to hire an Administrative Specialist I.

This is a full-time staff position that requires an on-campus presence of 40 hours per week to support the daily operations of the Enlish Department.

• Serve as liaison to the department chair, associate chair and/or assistant chair on all communications and correspondence and first point of contact for the department's front office function.
• Provide administrative support to the department chair(s), department administrator(s), faculty and staff including, but not limited to, answering the telephone; providing referral and navigation assistance to various university offices; copying and filing; retrieving information; preparing agendas, records and minutes; providing accreditation support; serving as drop-off point for packages; maintaining contact list, print fund and swipe card access requests; other administrative duties as designated by the department.
• Collect and maintain departmental records (e.g., syllabi, academic dishonesty form, student concerns, reinstatements, end of semester grade reports).
• Submit and track transactions to administrative and academic services teams including, but not limited to, Panther mart transactions, PTI agreements, Vendor Invoices and Payments, Faculty Activity Portal, Foundation disbursements, faculty overload forms, etc. Includes providing support to business manager.
• Submit payment processing for travel expenses (e.g., travel/room/meal reservations and accommodations). Provide general guidance to faculty on the travel reimbursement process and may occasionally facilitate arrangements on behalf of department administrators.
• Schedule and reserve meeting rooms, audiovisual equipment, and other communications media for all department staff. Coordinate college-wide space reservations with PC Facilities.
• Assist in planning departmental, campus and college-wide meetings and special events (e.g., conferences, award ceremonies, testing sites, commencement, Faculty Development Day, Staff Development Day, Bennekin symposium).
• Assist with emergency coordination for the department and occasionally participate in emergency preparedness meetings and activities.
• Communicate the department's internal control policies (e.g., work order requests), deadlines (e.g., syllabi) and procedures (e.g., managing print orders) as prescribed by the…