Event Coordinator, Marketing ​/ Advertising ​/ PR

The Event Coordinator is responsible for end-to-end planning, coordination, and execution of conferences, trade shows, and roundtable events. This includes managing logistics, sponsor ships, booth design, marketing integration, and post-event performance tracking.

• Develop and manage master event calendar for conferences and trade shows.
• Align event goals with marketing and sales objectives, tracking campaign codes, booth scans, and meeting outcomes in CRM.
• Secure sponsor ships, exhibitor packages (10×10 and 10×20 booth levels), and show presence activities (attend only discount passes, speaking deadlines)
• Manage inventory of booth graphics, giveaways and materials
• Design and order booth graphics, banners, carpet, furniture, lead scanners needed
• Coordinate shipping/advance warehouse arrangements
• Manage exhibitor service manuals and vendor relationships

• Plan pre-show, during-show, and post-show meetings, activities, calendar and deadlines.
• Work with content manager and email coordinator on necessary content (emails, social media, blogs).
• Plan and execute client/prospect round tables including goals and tracking in CRM
• Coordinate venue, catering, and attendee engagement strategies
• Working with content manager and email coordinator for scheduling invites, social, roundtable event schedule, speakers and content for events

• Proven 3-5 year experience managing conferences and trade shows, in B2B setting
• Knowledge of booth design, shipping logistics, and exhibitor tools
• Strong project management and vendor coordination skills
• Proficiency in CRM and event tracking tools
• Excellent communication and negotiation skills
• Ability to manage projects and timelines in a fast-paced environment

A team where you can make an impact, and where you and your experience are valued. We offer comprehensive compensation and healthcare packages, 401k matching, and flexible time off.

No agencies please. Validi

FI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, citizenship, veteran’s status, age, disability status, genetics or any other category protected by federal, state, or local law.