JP Court Clerk

Under general supervision, performs various clerical duties in a Justice of the Peace (JP) office, and is accountable for case processing in accordance with state, county and all applicable laws and policies established by the judge.

Hours: M-F 8a – 5p, additional as required

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Enters filings for court cases into the case management system database;
• Sets and maintains dockets;
• Collects and processes payments;
• Answers phone calls and responds to various requests for information;
• Performs routine clerical duties such as filing, mailing, faxing and answering telephones;
• Maintains files accurately and efficiently;
• Examines legal documents for adherence to laws and court procedures;
• Performs research on case files to respond to questions from parties of the case, attorneys or the public;
• Maintains confidentiality of records as required by law;
• Attends and participates in meetings and training classes when necessary, which may require out of town travel.

High school diploma or equivalent; AND two years of legal administrative experience; OR an equivalent combination of education, training and experience as determined by Human Resources. Bi-lingual in Spanish is preferred.

• County and state legal principles, practices, procedures regarding the court system;
• Public information rules and procedures;
• Records retention rules and procedures;
• Civil process laws and procedures;
• Criminal process laws and procedures;
• Legal terminology;
• Modern office procedures and equipment;
• Department policies, procedures and regulations covering specific areas of assignment.

• Communicating effectively, both orally and in writing;
• Maintaining strict confidentiality;
• Establishing and maintaining cooperative working relationships with judges, managers, supervisor, employees, external public agencies and organizations, attorneys, teachers, bonding companies and the general public;
• Using initiative, discretion and decision making within established procedures, guidelines and rules;
• Defining problems, collecting data, establishing facts and drawing valid conclusion;
• Performing various mathematical calculations;
• Performing effectively under stressful working conditions;
• Providing effective customer service;
• Multitasking;
• Operating a personal computer and various software applications.

Valid Texas Driver’s License.

Work is performed in an office work environment and court setting. The noise level in the work environment is usually moderate. May be required to lift and carry items weighing up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel;

reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.