Manager Of Bond Court

The purpose of the class is to supervise the daily activities of the Richland Bounty Bond Court Division, ensuring compliance with all policies, procedures, laws and regulations, and standards of accuracy and professional customer service; to oversee daily court activities and records management, and to perform related administrative, clerical and supervisory work as required. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.###

ESSENTIAL TASKSThe tasks listed below are those that represent the majority of the time spent working in this class.  Management may assign additional tasks related to the type of work of the class as necessary.

Supervises and participates in the daily clerical and administrative activities of the Richland County Bond Court Division.

Ensures division compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; keeps staff informed of policy and procedural updates.

Supervises nine criminal clerks, one assistant manager, and rotating district clerks; supervisory duties include scheduling, instructing, assigning and reviewing work, maintaining standards, coordinating activities, allocating personnel, assisting with the selection of new employees, acting on employee problems, and recommending employee discipline. Reviews the work of subordinates for completeness and accuracy; evaluates performance and makes recommendations for improvement; offers training, advice and assistance as needed.

Consults regularly with supervisor to review division operations and activities, review and resolve problems, and provide or receive recommendations.

Coordinates personnel and resources to accomplish the orderly processing of cases; investigates problems that affect work flow and recommends or implements corrective measures.

Receives and responds to inquiries and requests for assistance from attorneys, County employees, public officials and the general public; provides information and assistance regarding division activities, services and procedures.

Supervises financial activities for the division, including collecting/recording/balancing fees and other payments, maintaining petty cash, preparing bank deposits, disbursing monies to appropriate trial courts, ensuring security of funds and recording financial transactions processed by the division.

Establishes and ensures the maintenance of accurate and complete case files; forwards files to judges and other court personnel as required.

Coordinates courtroom security with Detention Center personnel.

Supervises preparations for court, including preparing and distributing monthly magistrates’ court date schedules and on-call duty roster, and coordinating activities with attorneys, judges, law clerks and other parties to ensure court proceedings are conducted in an efficient manner for the disposition of cases; assists in the courtroom as needed.

Compiles or monitors administrative and/or statistical data pertaining to division operations; summarizes data; identifies trends and prepares reports; researches department files, court/legal records, database records, electronic data sources, Internet sites and other sources as needed.

Daily enters case information and records into automated case management system; may provide computer software support for the system as assigned.

Drafts, types, enters, revises, processes, copies, files, transmits and/or distributes a variety of forms, records, reports, notices, legal documents, lists, logs and correspondence.

Notarizes documents as needed.

Performs other clerical duties as required, including but not limited to copying and filing documents, sending and receiving faxes, processing mail, ordering office supplies, assembling materials, etc.

Answers the telephone; provides accurate information and assistance to callers and/or forwards calls to appropriate personnel; takes messages as necessary; greets and assists office visitors.

Ensures all staff provide professional and courteous customer service at all times.

Performs duties of subordinates and co-workers in other divisions as necessary to…