AP​/AR Clerk

JOB TITLE:

AP/AR Clerk DEPARTMENT:
Accounting CLASSIFICATION:
Hourly Purpose and Scope The AP/AR Clerk plays a critical role in maintaining the financial health and operational efficiency of Sage Oil Vac. This position is responsible for managing the full cycle of accounts payable and accounts receivable transactions, ensuring accuracy, timeliness, and compliance with company policies.

Key Responsibilities Accounts Payable Process vendor invoices accurately and in a timely manner, matching to purchase orders and receiving documents

Verify invoice discrepancies and resolve billing issues with vendors and internal departments

Prepare and execute payment runs (checks, ACH, wire transfers) in accordance with payment terms

Maintain organized AP records, vendor files, and documentation in accordance with company retention policies

Assist with month-end close by preparing AP aging reports and accruals

Manage vendor relationships and respond to payment inquiries professionally

Ensure W-9 documentation and 1099 preparation compliance

Accounts Receivable Generate and distribute customer invoices accurately and on schedule

Monitor outstanding receivables, follow up on past-due accounts, and apply payments to customer accounts

Process and post cash receipts, checks, and electronic payments

Maintain AR aging reports and escalate delinquent accounts as needed

Coordinate with sales and operations teams to resolve billing discrepancies and customer disputes

Assist with month-end AR reconciliation and reporting

Additional Clerical Duties The AP/AR Clerk may be assigned additional clerical and administrative tasks as directed by the Controller to support the overall needs of the Finance & Accounting department. These duties may include, but are not limited to:

Filing, scanning, and maintaining financial records and documentation

Preparing correspondence, memos, and internal communications on behalf of the Controller Assisting with audit preparation and gathering supporting documentation as requested

Supporting special projects, process improvement initiatives, or departmental needs as assigned

Performing general office duties such as ordering supplies, coordinating mailings, or other administrative tasks as needed

Qualifications

Education & Experience Associate’s degree or higher in Accounting, Finance, Business Administration, or a related field preferred2–5 years of hands-on experience in accounts payable and/or accounts receivable

Experience working with ERP or accounting software (e.g., Quick Books, Sage, Net Suite, or similar)
Prior experience in an industrial, oilfield services, or manufacturing environment is a plus Skills & Competencies Strong understanding of AP/AR processes, general ledger coding, and basic accounting principles

Proficiency in Microsoft Excel, including the ability to build and maintain spreadsheets, use formulas, and compile data Ability to extract and summarize data from multiple systems into organized, accurate reports

High attention to detail with a commitment to accuracy and data integrity

Strong organizational and time management skills; ability to meet recurring deadlines

Effective written and verbal communication skills for both internal and vendor/customer interactions

Self-motivated with the ability to work independently and as part of a collaborative team Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen.

The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

The noise level in the work environment is usually low to moderate.

General Provisions & Employment Conditions This job description is not exhaustive; employees may be assigned additional job-related duties and must follow instructions from authorized personnel. All listed responsibilities are considered essential and may be adjusted to accommodate individuals with disabilities. Successful job…