Administrative Assistant

Join Our Team as a Service Administrative Assistant at Willborn Fueling Systems!

Are you organized, detail-oriented, and ready to make a difference? At Willborn Fueling Systems, we don't just fuel tanks-we fuel success. Our mission is to provide Crazy Good service, and we're looking for a rockstar Service Administrative Assistant to join our team in keeping our operations running smoothly.

• Incredible Benefits
  :
  Group medical, dental, vision, wellness perks, 401K with matching, and even a pet benefit plan! We can't wait to show you the full list!
• Time Off That Grows With You
  : PTO increases the longer you're with us, plus paid holidays, inclement weather pay, and more.
• Career Growth
  :
  We're all about learning and evolving, and we'll help you become a subject matter expert in service software systems.
• Supportive Team
  :
  Join a culture that values effective communication, teamwork, and selfless service.

As our Service Administrative Assistant
, you'll be at the heart of our operations. Your mission: create an efficient and well‑run office environment while delivering exceptional customer experiences.

• Be the friendly voice answering calls and emails promptly and professionally.
• Assist with up‑selling and help our customers through every step - from inquiry to invoice.
• Manage customer & contractor relationships to extend our reach and revenue.

• Oversee work orders, ensuring timely flow and accurate invoicing.
• Handle warranty registrations and ensure vendor payments are on track.
• Keep payroll accurate and help resolve late receivables.

• Help maintain dashboards and KPIs to drive improvements.
• Find ways to make processes more efficient.
• Tackle special projects and prepare detailed reports for leadership.

You're a driven problem‑solver with a sharp eye for details. You thrive in a fast‑paced environment and enjoy managing multiple priorities. You're:

• Precise and organized, with a knack for rules and accuracy.
• Proactive, competitive, and cool under pressure.
• Friendly, with a focus on teamwork and excellent customer care.

• High school diploma (or GED).
• 3 Years of Experience as an Administrative Assistant, Executive Assistant, or Office Manager.
• Proficiency in Microsoft Office and Windows PC systems.
• Strong written and verbal communication skills.
• Experience in a commercial setting.
• Ability to pass drug and background checks.

This is a desk‑based role that occasionally involves lifting up to 20 pounds and working with computers for extended periods.

At Willborn Fueling Systems, our vision is to be the most successful and respected partner in the markets we serve. We live by our Principles of Progress, focusing on growth, integrity, teamwork, and fun. If you're ready to be part of a winning team that puts people first, we'd love to meet you!

If you're ready to make an impact and grow with us, apply now to become our next Service Administrative Assistant
. Your career is waiting - let's build peace of mind together!

We look forward to welcoming a dedicated and organized individual to our Davidson Teal family.

Apply now to be part of a thriving and supportive work environment!

Copy the link below into your browser and apply today.

Willborn is an equal opportunity employer.