Receptionist, Administrative​/Clerical

About ADVO Companies Inc.

Advo Companies Inc is a dynamic, fast-paced organization dedicated to delivering exceptional service to our clients and fostering a professional and supportive workplace for our employees. With a strong reputation for excellence, we pride ourselves on creating innovative solutions that meet the needs of our clients while maintaining a positive and collaborative work environment.

Joining our team means contributing to a workplace that champions diversity, inclusion, and creativity. We believe that every employee contributes to our culture of innovation. At ADVO Companies Inc we are not just building a company; we are creating a community where everyone has the opportunity to thrive.

As a receptionist at ADVO Companies Inc, you'll be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations.

Key responsibilities include:

• Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area that reflects the company's commitment to high standards.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Supporting the HR and Operations departments with scheduling interviews or onboarding new hires as necessary.
• Adhering to security protocols by managing visitor logs, and monitoring building entry procedures.

Must-have:

• Exceptional verbal and written communication skills to handle client interactions and professional correspondence.
• Proficiency in using office software, including Microsoft Office Suite and scheduling tools.
• Strong organizational skills with attention to detail for managing appointments and office tasks.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• A high school diploma or equivalent is required.
• A VALID Texas Drivers License
• Strong problem-solving skills and the ability to manage last-minute changes efficiently.

Nice-to-have:

• Previous experience as a receptionist or administrative assistant in a corporate environment.
• Familiarity with multi-line phone systems and visitor management software.
• Ability to speak multiple languages to assist with diverse clientele.
• Knowledge of security protocols or experience handling sensitive data.

To excel as a receptionist, you should:

• Consistently deliver outstanding customer service by creating a welcoming and professional atmosphere.
• Manage scheduling and administrative tasks with precision, avoiding scheduling conflicts or delays.
• Demonstrate a proactive approach to supporting team operations and resolving issues before they arise.