Administrative Assistant

Join our team as a Service Administrative Assistant at Willborn Fueling Systems!

Are you organized, detail‑oriented, and ready to make a difference? At Willborn Fueling Systems we fuel tanks—and fuel success. We provide "Crazy Good" service and are looking for a rockstar Service Administrative Assistant to keep our operations running smoothly.

As our Service Administrative Assistant you’ll be at the heart of our operations. Your mission is to create an efficient office environment while delivering exceptional customer experiences.

• Be the friendly voice answering calls and emails promptly and professionally.
• Assist with upselling and help customers through every step—from inquiry to invoice.
• Manage customer & contractor relationships to extend our reach and revenue.

• Oversee work orders, ensuring timely flow and accurate invoicing.
• Handle warranty registrations and ensure vendor payments are on track.
• Keep payroll accurate and help resolve late receivables.

• Help maintain dashboards and KPIs to drive improvements.
• Find ways to make processes more efficient.
• Tackle special projects and prepare detailed reports for leadership.

• Precise and organized with a knack for rules and accuracy.
• Proactive, competitive, and cool under pressure.
• Friendly, with a focus on teamwork and excellent customer care.

• High school diploma (or GED).
• >3 Years of experience as an Administrative Assistant, Executive Assistant, or Office Manager.
• Proficiency in Microsoft Office and Windows PC systems.
• Strong written and verbal communication skills.
• Experience in a commercial setting.
• Ability to pass drug and background checks.

This is a desk‑based role that occasionally involves lifting up to 20 pounds and working with computers for extended periods.

At Willborn Fueling Systems we live by our Principles of Progress—growth, integrity, teamwork, and fun. If you’re ready to be part of a winning team that puts people first, we’d love to meet you!

• Group medical, dental, vision, wellness perks, 401(k) with matching, and a pet benefit plan.
• Time off that grows with you—PTO increases the longer you’re with us, plus paid holidays, inclement weather pay, and more.
• Career growth—learn and evolve and become a subject matter expert in service software systems.
• Supportive team that values effective communication, teamwork, and selfless service.

Mid‑Senior level

Full‑time

Administrative

Oil and Gas

If you’re ready to make an impact and grow with us, apply now to become our next Service Administrative Assistant. Your career is waiting—let’s build peace of mind together!

Apply at

Willborn is an equal opportunity employer.