Leave Specialist

Open Until Filled

PRIMARY

PURPOSE:

Effect the efficient operation of office routines and practices associated with a busy, yet productive and smoothly run Benefits Department. Implement the district’s leave programs according to established policy, rules, regulations and laws. Efficiently process disability claims and provide timely notification and communication with employees of leave requirements and status. Coordinate sick leave pool and bank requests and manage the sick leave bank inventory.

QUALIFICATIONS:

Minimum

Education/Certification:

• High school diploma or equivalent
• Associates Degree- preferred
• Bilingual (Spanish)- preferred
• Typing test reflecting > 40 WPM – required

Special Knowledge/

Skills:

• Knowledge of administration of leave programs and applicable laws
• Ability to interpret and disseminate information to individuals and groups
• Effective written and oral communication, public relations, organizational and interpersonal skills
• Proficient computer skills and file maintenance
• Maintain accurate and auditable records
• Ability to use software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Ability to problem solve
• Handle multiple projects and activities simultaneously, and meet deadlines

Work

Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including prolonged keyboarding & use of mouse; occasional reaching
• Lifting: Occasional lifting and carrying (less than 40 pounds)
• Environment: May work with frequent interruptions; maintain professional demeanor under stress

Regular attendance is an essential function.

Minimum Experience:

• 2 years clerical experience, preferably in a public school and/or health/benefit environment- preferred
• 2 years workers’ compensation claims administration experience- preferred

MAJOR

RESPONSIBILITIES AND DUTIES:

Leave Administration

• Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g., family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
• Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements.
• Establish and maintain all district records and files for employees requesting Family Medical Leave, Temporary Disability Leave, Sick Leave Bank, Military Leave or Catastrophic Leave.
• Work cooperatively with Human Resources, Payroll and Risk Management to process and coordinate all employee leaves and absences.
• Schedule and conduct employee leave conferences.

Records, Reports, and Correspondence

• Maintain employee leave records, including confidential medical information in accordance with federal and state laws and regulations and district policies and procedures.
• Work with campus and departmental administrative staff to process absence reports.
• Assist with employee orientation program and present information on leave benefits.
• Prepare correspondence, forms, and reports according to district standards and requirements.
• Track absence data and provide administration and others with trend reports.

Other

• Ensure confidentiality.
• Model non-discriminatory practices in all activities.
• Demonstrate behavior that is professional, ethical, and responsible.
• Follow district safety protocols and emergency procedures.
• Ensure compliance with all local policies and state and federal statutes including the Educator Code of Ethics.
• Perform such other tasks and accepts such other responsibilities as may be assigned.