Assistant Civic Center Manager

*
* JOB TITLE:

** Assistant Civic Center Manager
** JOB CLASS NUMBER:
** ADM
041
* * PAY GRADE:
** G21
* * FLSA STATUS:
** Exempt
* * BUSINESS UNIT NAME:
** Civic Center Administration
*
* REPORTS TO:

** Civic Center Manager
** SUPERVISORY WORK:
** Supervises
* * SALARY:
** DOQ
* * SUMMARY
* * This position performs administrative work in directing the use of the Civic Center Complex. Specific responsibilities include assisting the Civic Center Manager in overseeing all physical operations on a day-to-day basis including production, event management, building upkeep, maintenance and safety; in-house emergency management; and human resources duties. Also performs budgetary preparation and event settlements in conjunction with the Civic Center Manager.
** ESSENTIAL RESPONSIBILITIES
*** Coordinates and administers assistance to clients and event staff.
* Oversees the administration of building funds and projects.
* Supervises the use of the Amarillo Civic Center Complex.
* Accepts, receives and collects payments and oversees all cash handling procedures for the department.
* Manages financial services including budget preparation, allocation and settlements of events in conjunction with the Civic Center Manager.
* Develops long range plans for the department and works with promoters on potential upcoming events.
* Prepares, processes and/or authorizes purchase orders for up to $50,000 without the need for supervisory approval.
* Oversees inventory and property management for the department.
* Oversees the creation of the departmental budget, makes recommendations related to the budget and manages the budget within the department.
* Directs work of permanent and part-time staff.
* Oversees, trains and supervises safety, emergency procedures, and crowd control.
* Collects and maintains statistical information regarding the use of the Civic Center Complex.
* Hires, evaluates, and participates in the disciplining of employees, as needed.
* Oversees all training and training programs for employees.
* Oversees the use of temporary labor and contract personnel.
* Supervises adherence to established policies, rental rates, City and Fire Codes, state and local laws.
* Acts as Civic Center Manager when necessary.
* Provides quality customer service to lessees, patrons and guests.
* Performs other job-related duties as assigned.
** MINIMUM REQUIREMENTS
** Requires an Associate’s Degree in Business or a related field and a minimum of seven to ten years of management experience; a Bachelor’s Degree is preferred.  International Association of Venue Managers (CVE) preferred. Valid Texas Driver’s License required.
** KNOWLEDGE, SKILLS, AND ABILITIES
*** Understanding and knowledge of accounting and management principles.
* Must have excellent proficiency in Microsoft Office and other computer applications.
* Must have considerable knowledge of the methods and practices of staging events.
* Must have the ability to plan, delegate, organize and supervise the work of others.
* Ability to work on multiple projects simultaneously.
* Strong verbal and written communication skills.
* Ability to operate computers for data entry and word processing.
* Ability to use highly technical computer applications such as Pro Venue – ticketing;
Ungerboeck – booking; J.D. Edwards – accounting;
Works – financial;
Power Plan - budget and capital; and MS Office, and to learn new software as necessary.
* Ability to operate small office equipment, including copy machines or multi-line telephone systems.
* Ability to create plans for and guide implementation of new technology systems.
* Ability to create and guide implementation of capital improvement plans or programs.
* Ability to work long hours, split shifts, nights, weekends and holidays is required.
** ADA PROFILE
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