Advancement Services & Operations Manager

Advancement Services & Operations Manager

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Location: Americus, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 291401

About Us Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state‑of‑the‑art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

This position provides management support for a variety of Foundation functions, including gift receipting and reporting.

• Processes donor gifts. (25%)
  • Processes receipts and donor acknowledgements to include gift entry, gift posting, and recording and updating donor information.
  • Merges receipts, acknowledgements, and other communications and reports using specified software.
  • Coordinates with accounting staff regarding gift entry, gift posting, fund creation, gift restrictions, and audit reporting.
  • Ensures compliance with fundraising policies, goals and procedures.
• Researches information and prepares reports. (25%)
  • Extract information for computerized database to meet the research and reporting needs of the Executive Director and other staff.
  • Produces donor activity reports.
  • Completes surveys.
  • Prepares annual VSE report.
  • Coordinates the preparation and mailing of annual donor reports.
  • Prepares the Annual Foundation Report.
• Provides support to the Executive Director. (20%)
  • Schedules appointments.
  • Maintains files and records.
  • Prepares correspondence.
• Manages preparations for meetings and events. (20%)
  • Creates and manages advancement calendar of events and activities.
  • Arranges board and committee meetings to including preparing agendas and taking minutes.
  • Communicates with board members regarding upcoming events and activities.
  • Coordinates fall post‑meeting dinners and other gatherings.
  • Coordinates Scholarship Thank You Day events.
• Performs a variety of related duties. (10%)

Associates degree required. Bachelor's degree preferred.

More than three years of related experience required.

• Knowledge of rules and regulations governing the processing of gifts.
• Knowledge of data analysis and reporting principles.
• Knowledge of modern office principles and practices.
• Knowledge of event and meeting coordination principles.
• Skill in the operation of computers and job‑related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.