Administrative Assistant; Part-Time St. Mary Catholic Church, Americus

St. Mary Catholic Church is seeking a part-time Administrative Assistant to support the daily operations of the parish. This position reports directly to the Pastor/Parochial Administrator and works collaboratively with the parish accountant and Director of Religious Education. The ideal candidate will possess strong organizational and communication skills, be bilingual in English and Spanish, and demonstrate a welcoming and service-oriented approach when interacting with parishioners and visitors.

Schedule: Part-time, 20 hours per week (Tentatively Tuesday through Friday, 9:30 a.m. to 2:30 p.m.)

Compensation: Starting at $15.00 per hour

• Answer and direct phone calls and respond to voicemail messages.
• Welcome parishioners and visitors, assisting them with inquiries and connecting them with the appropriate staff, ministries, or services.
• Foster a welcoming environment for all members of the parish community, including both English-speaking and Hispanic parishioners.

• Translate parish documents and sacramental records between English and Spanish as needed.
• Serve as an interpreter for the Pastor when meeting with Spanish-speaking parishioners.
• the Pastor in developing and communicating the parish calendar and upcoming events.
• Prepare, edit, publish, and distribute the weekly parish bulletin, including posting content on the parish website.
• Maintain and update the parish website and social media platforms.

• Maintain inventory of office and church supplies; order materials and equipment as necessary.
• Coordinate maintenance contracts for parish equipment and grounds.
• Manage parish contribution envelopes through OSV, including scheduling and records maintenance.
• Provide administrative and secretarial support to the Pastor and parish volunteers.
• Prepare correspondence, process incoming and outgoing mail, and perform general office duties.
• Maintain parish sacramental records.
• Schedule and maintain Mass intention records.
• Manage the parish calendar and coordinate the use of parish facilities.

Assist with parish event planning and coordination in consultation with the Pastor, parish staff, and ministry leaders.

• Oversee parish compliance with the Diocese's Safe Environment Program and the Protecting God's Children initiative.
• Ensure volunteers and employees complete required VIRTUS training and maintain current Code of Conduct documentation.
• Coordinate with ministry leaders to maintain accurate volunteer and compliance records.
• Ensure background checks are completed and maintain related records.

Perform other duties as assigned by the Pastor.

• Proficiency in both English and Spanish (required).
• Strong organizational, communication, and computer skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work collaboratively with parish staff, volunteers, and parishioners.
• Commitment to supporting the mission and values of the Catholic Church.

VIRTUS training and a criminal background check are required for hiring at parishes and the Diocese of Savannah.