Grants Billing Specialist

YSS is seeking a sharp, solution-focused Grants Billing Specialist to ensure every grant dollar works as hard as we do. In this role, you’ll oversee the financial side of our programs, shaping and maintaining the systems and processes that keep us compliant, efficient, and ready for anything.

Working in a fast-paced environment, you’ll tackle a wide array of grant-related accounting tasks—everything from general ledger reviews and financial reporting to preparing year‑end audit materials and supporting budgets for new and existing grants. Your work ensures that programs have the financial clarity and support they need to thrive.

• Maintain a deep understanding of assigned grants and contracts to guarantee compliance with fund drawdowns.
• Ensure all processes align with federal grant requirements.
• Partner with Program Staff and the Grant Writer to uphold compliance standards.
• Respond promptly to grant‑related inquiries from both internal and external stakeholders.

• Prepare and submit reimbursement claims to funding sources efficiently and accurately.
• Allocate expenses correctly and make adjustments as needed.
• Track monthly fund usage and reconcile grant spending with the accounting system.
• Identify and communicate corrections to ensure accuracy in general ledger coding.
• Work with supervisors to implement budget revisions, coordinating closely with Program Leaders.
• Submit required reports to grant agencies on time and with precision.

• Participate in staff meetings and contribute to team discussions.
• Update Administrative Directives and process documents as necessary.
• Support program and internal audits when needed.
• Serve as backup for the Senior Grants Accountant and Grant Writer in monitoring grant pipelines and opportunities.

Please know this is not a complete list of the position’s responsibilities. Duties can change.

If you’re organized, detail‑oriented, and energized by the chance to keep complex grants running smoothly while supporting programs that make a real difference, this is the role for you.

We
believe
in your potential, we
meet
you where you are, and we
invest
in your future. Beyond the meaningful work,
YSS
provides the following benefits:

• Supportive leadership team and mission‑driven culture.
• Flexibility and autonomy in a collaborative environment.
• Health insurance
• Voluntary dental insurance
• Voluntary vision insurance
• Life insurance and long‑term disability coverage
• Supplemental accident, critical illness, and hospital indemnity insurance
• Professional liability insurance coverage
• Flexible spending account/health savings account
• Supplemental compensation award
• Generous Paid Time off and Leave
  • Four weeks of paid time off (PTO)
  • Volunteer time off
  • Paid holiday leave
  • Birthday holiday
• Wellness Program Opportunities
  • Paid membership to the Athletic Club of Ames
  • Employee Assistance Program for all employees
  • Flu shots
  • Mental health support
• YSS is a Public Service Loan Forgiveness qualified employer.
• 403(b) retirement offerings

To create a world where youth are valued and empowered, we ask staff to embrace YSS core values –
Commitment, Collaboration, Compassion, Innovation, Integrity, and a ’Can Do’ Spirit
. We also ask for the following:

• At least two years of accounting experience.
• Proficiency in advanced Excel, databases, and accounting software

• Bachelor’s degree in finance or accounting.
• Experience with grant financial management and claims billing experience.
• Skilled in interpreting complex grant requirements, submissions, and budget projections, as well as federal, state, and local grant regulations.
• Experienced in ensuring grant compliance, including reporting and budget oversight.
• Detail‑oriented, consistently meeting tight deadlines with accuracy.
• Able to communicate complex financial information clearly and effectively to diverse audiences.
• Capable of reviewing and verifying the work of others to ensure compliance and accuracy.
• Collaborative and proactive, contributing to team success and continuous improvement.
• Dependable under…