FM Administrator

Location: Allington

Job Title:

FM Administrator

Location:

Maidstone, Kent

Salary:
Competitive + Benefits

Job Type: Full-time permanent

Start Date:

ASAP

Company Description

At BJF Group, we offer a career filled with opportunities, challenges, and innovations within a professional environment where you're empowered to make a difference.

We serve a diverse portfolio of public and private sector clients through various divisions, including Mechanical & Electrical, Projects & Construction, Facilities Management, and more.

We pride ourselves on nurturing talent and fostering an environment where everyone has the opportunity to thrive - if you have ambitions to play a key part in driving our business forwards, then we want you to join us at an exciting time of development and growth to realise your full potential.

Position

Positioned at the heart of the business, our Facilities Management support team play a key role in enabling the success of the wider FM division in the delivery of business-critical projects.

We are looking to appoint a professional and diligent Administrator to join our FM Support function, assisting the team with achieving departmental and group targets by providing administrative support and ensuring that all facilities operations are carried out to required standards.

Working closely with the wider business, this is an opportunity to support the FM team across multiple contracts on both new and existing projects - predominantly splitting your time across 3 key areas of delivery:

Supporting our Facilities Management division with administrative support - this includes liaising with the engineering teams on-site, checking and raising purchase orders in line with the scope of works and seeking approvals for submitted invoices
Playing a key role in operational continuity - you will hold responsibility for escalating any urgent actions that come into the central support inbox and be the first line of contact for engineers on-site
Preparation and raising of purchase orders and order schedules - you can expect to liaise with stakeholders across all active sites to gather the information required to raise detailed purchase orders, containing item descriptions, quantities, agreed price, terms and relevant dates for payment and delivery

This is a dynamic and varied role, which will require you to manage multiple deadlines whilst maintaining strong working relationships with stakeholders at all levels, as well as prioritise your workload in line with the changing requirements of the business - those with a passion for detail and an appetite to build strong working relationships will thrive in a fast-paced environment at a time of sustained growth for the business.

Full responsibilities include but are not limited to:

Obtain quotes and negotiate rates to ensure best value
Prepare and raise purchase orders and order schedules
Conducting supply chain management, optimisation activities including uploading of documents
Resolution of invoice queries and completion of any associated administrative tasks
Validate and distribute data to the business with hired items and assets
Highlighting unfavourable terms for negotiation, monitoring changes to prices and revising information distributed to the business
On-boarding and maintaining of the businesses supply chain
Liaise between site teams and suppliers regarding hire and off hire of plant equipment
Support the team with continuous improvement and procurement processes
Keeping records of purchases and relevant certification

Requirements

To be considered for the role we would like you to demonstrate a mix of the following:

An understanding of supply chain management and logistics
Good attention to detail and highly organised, with the ability to multi-task within a timescale
Previous administration experience

What We Can Offer You

Rewards

Competitive Salary
Annual Leave Entitlement: 33 days per annum (inclusive of bank holidays)
Group Pension Scheme:
Provided by Royal London to save for your future.
Free Eyesight test:
Specsavers
Company Funded Health Cash Plan: helping you spread the cost of essential healthcare like, trips to the dentist.
Remote GP Access: speedy access to a GP by telephone or online…