Rebate Co-ordinator

Permanent opportunity based in the Ammanford area, onsite parking working Monday to Friday
We're looking for a highly organised and detail-focused Rebate Co-ordinator to join a busy finance team. This is an excellent opportunity for someone who enjoys working with data, building supplier relationships, and ensuring financial processes run efficiently.

The Role

As Rebate Co-ordinator, you'll take ownership of the company's rebate administration processes, ensuring all supplier rebates are accurately recorded, reconciled, claimed, and received on time. You'll work closely with suppliers, internal stakeholders, and buying groups to maximise rebate recovery and maintain accurate reporting.

Key Responsibilities

Maintain and administer rebate databases and online buying group systems
Reconcile rebate accounts and ensure all outstanding rebates are claimed and received promptly
Liaise directly with suppliers to resolve discrepancies and manage rebate claims
Act as the primary contact for rebate-related matters with buying groups
Calculate and administer internal claim-back processes and supplier support claims
Generate and manage inter-company invoices where required
Produce accurate monthly, year-end, and outstanding rebate reports
Support supplier meetings and build strong supplier relationships
Identify and implement process improvements to enhance efficiency and accuracy

Additional Responsibilities

Provide general administrative support across the business
Assist with customer payment processing when required
Support customer service and telephone enquiries on a rota basis
Authorise customer orders relating to credit limits or margin exceptions where necessary
Assist with incoming post distribution on a rota basis

About You

We're looking for someone who has:
Excellent attention to detail and strong numerical skills

Experience with reconciliations, reporting, or financial administration
Strong organisational and communication abilities
Confidence building relationships with suppliers and internal stakeholders
Good Excel and database management skills
A proactive approach to problem-solving and continuous improvement
This role would suit an experienced finance administrator, rebate administrator, accounts assistant, or someone looking to develop their career within a finance-focused environment.
Please Apply ASAP

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.