Rebate Co-ordinator

Permanent opportunity based in the Ammanford area, onsite parking working Monday to Friday

We're looking for a highly organised and detail-focused Rebate Co-ordinator to join a busy finance team. This is an excellent opportunity for someone who enjoys working with data, building supplier relationships, and ensuring financial processes run efficiently.

The Role

As Rebate Co-ordinator, you'll take ownership of the company's rebate administration processes, ensuring all supplier rebates are accurately recorded, reconciled, claimed, and received on time. You'll work closely with suppliers, internal stakeholders, and buying groups to maximise rebate recovery and maintain accurate reporting.

Key Responsibilities

Maintain and administer rebate databases and online buying group systems

Reconcile rebate accounts and ensure all outstanding rebates are claimed and received promptly

Liaise directly with suppliers to resolve discrepancies and manage rebate claims

Act as the primary contact for rebate-related matters with buying groups

Calculate and administer internal claim-back processes and supplier support claims

Generate and manage inter-company invoices where required

Produce accurate monthly, year-end, and outstanding rebate reports

Support supplier meetings and build strong supplier relationships

Identify and implement process improvements to enhance efficiency and accuracy

Additional Responsibilities

Provide general administrative support across the business

Assist with customer payment processing when required

Support customer service and telephone enquiries on a rota basis

Authorise customer orders relating to credit limits or margin exceptions where necessary

Assist with incoming post distribution on a rota basis

About You

We're looking for someone who has:

Excellent attention to detail and strong numerical skills

Experience with reconciliations, reporting, or financial administration

Strong organisational and communication abilities

Confidence building relationships with suppliers and internal stakeholders

Good Excel and database management skills

A proactive approach to problem-solving and continuous improvement

This role would suit an experienced finance administrator, rebate administrator, accounts assistant, or someone looking to develop their career within a finance-focused environment.

Please Apply ASAP

Brook Street NMR is acting as an Employment Agency in relation to this vacancy