Maintenance Planner & Stores Administrator

Maintenance Planner & Stores Coordinator Overview We are seeking an experienced Maintenance Planner & Stores Coordinator to support the effective planning of preventative maintenance activities, management of engineering stores, and optimisation of maintenance systems. The successful candidate will work closely with engineering and operational teams to ensure maintenance activities are planned efficiently, spare parts are controlled effectively, and maintenance performance data is utilised to drive continuous improvement.

Key Responsibilities Maintenance Planning Review and develop planned preventative maintenance (PPM) schedules to maximise maintenance effectiveness and equipment reliability. Coordinate and prioritise maintenance requests, ensuring work is scheduled and allocated appropriately across engineering teams. Monitor completion of maintenance plans and identify opportunities for improvement. Collaborate with production and operational stakeholders to coordinate maintenance activities and minimise disruption to business operations. Identify where additional downtime or maintenance resources may be required to complete critical work.

Inventory & Stores Management Develop and maintain an effective engineering stores system, ensuring stock accuracy, visibility, and control. Identify and maintain appropriate levels of critical spare parts. Implement best practices for stores organisation, stock control, and inventory management. Conduct regular stock reviews and audits to minimise obsolete or excess inventory. Support budget control through accurate tracking of maintenance-related expenditure. Manage purchasing requests for engineering spare parts, consumables, and external maintenance services.

Supplier & Vendor Management Build and maintain strong relationships with suppliers and service providers. Monitor supplier performance, delivery times, and service levels. Negotiate pricing and commercial terms to achieve value for money. Support procurement activities and ensure continuity of supply for critical maintenance items. Data Analysis & Continuous Improvement Maintain and develop maintenance management systems to ensure data accuracy and usability.

Produce reports and performance metrics relating to maintenance activities, inventory management, and expenditure. Analyse maintenance performance data and identify trends, opportunities, and improvement initiatives. Support continuous improvement projects through data-driven decision making. Track and report on maintenance KPIs, including equipment reliability and maintenance effectiveness. Skills & Attributes Strong IT skills, including Microsoft Office and CMMS/ERP systems. Excellent analytical and problem-solving abilities.

Strong organisational and planning skills with the ability to manage multiple priorities. Effective communication and stakeholder management skills. Ability to influence and collaborate across different departments. Commercial awareness and sound decision-making capability. Experience analysing, interpreting, and presenting operational data. Strong attention to detail and a logical approach to work. Negotiation and supplier management skills. Experience Required Previous experience within a maintenance planning, engineering coordination, maintenance administration, or engineering stores role.

Proven engineering or maintenance background. Experience working within a fast-paced manufacturing environment. Strong problem-solving and continuous improvement experience. Experience using maintenance management systems (CMMS) and inventory control processes would be highly advantageous. Benefits Competitive salary. Opportunity to play a key role in improving maintenance performance and reliability. Ongoing training and development opportunities. Collaborative and supportive working environment. Career progression opportunities within a growing manufacturing business.

INDMID Please reach out to Saffron