Commercial Administrative Assistant

Not only a great job, but also a really fun company to work for.

Koeka is a baby textile brand. We design our own products with one clear mission:
to bring more calm into the lives of parents and children.

We are a small, close-knit and friendly team where you’ll have the opportunity to be entrepreneurial, take responsibility and grow together with us.

As a Commercial Administrative Assistant , you will play an important role within Koeka. You will help ensure that our commercial and administrative processes run smoothly. From processing orders and maintaining customer contact to invoicing and accounts receivable management: you keep an overview and make sure everything is taken care of.

You are accurate, organised and comfortable taking responsibility for your own work. At the same time, you enjoy communicating with customers and colleagues. You think along, notice when something isn’t quite right and like to take initiative and solve things independently.

You will work closely with our sales team and support them with their day-to-day activities, ensuring that our customers receive professional and prompt service.

• Processing, checking and following up on customer orders
• Answering customer questions by email and phone
• Maintaining and updating customer information and sales data
• Preparing and processing quotations and order confirmations
• Preparing and checking invoices
• Managing accounts receivable and following up on outstanding invoices
• Providing excellent after-sales service and resolving administrative customer queries
• Supporting the sales team with day-to-day activities
• Maintaining stock and product information
• Supporting the preparation of trade shows and other commercial activities
• Thinking along with us and helping improve administrative and commercial processes

• You have a commercial and customer-oriented mindset
• You are accurate, organised and have an eye for detail
• You enjoy working with numbers and administrative tasks
• You communicate easily and professionally with customers and colleagues
• You are able to work independently, but are also a real team player
• You are proactive, solution-oriented and happy to take initiative
• Experience in an administrative, commercial inside sales or financial role is a plus
• Experience with accounts receivable management is an advantage
• An affinity with baby, children's and lifestyle products is a bonus
• You have a good command of both Dutch and English, both written and spoken
• You are comfortable working with computers and pick up new systems quickly

• A varied role combining administration, customer contact and commercial activities
• An important position within a young and growing brand
• Plenty of room for your own initiative and responsibility
• An informal working environment within a close-knit and friendly team
• A varied role where no two days are the same
• Fun drinks, team events and company outings