Executive Assistant; Part-Time

At Webfleet, we are looking for an Executive Assistant to support the President of Fleet Management Solutions on a part‑time basis (24 hours per week). This is not a traditional administrative role. This is a high‑trust, high‑ownership position where you will act as a key partner to the President, ensuring focus, efficiency, and seamless execution across critical business priorities. You will operate at the heart of the organization, interacting with senior leaders across Webfleet and Bridgestone, coordinating strategic meetings and events, and helping drive effective leadership collaboration.

You step into a role with significant responsibility from day one, where proactivity, discretion, and excellent organizational skills make the difference.

• Manage the President’s calendar, ensuring effective prioritization of time, focus, and business‑critical activities.
• Provide the President with a clear weekly overview of key meetings, priorities, and upcoming commitments.
• Build and maintain strong relationships with Executive Assistants across Bridgestone and senior leadership teams to facilitate effective collaboration and scheduling.
• Coordinate and negotiate meeting schedules, ensuring the President’s calendar is optimized and evening meetings are kept to a minimum whenever possible.
• Organize leadership meetings, management offsites, and executive gatherings, including agenda planning, venue coordination, logistics, and presentation material collection.
• Lead the planning and execution of company‑wide and executive events, such as Town Halls, Kick‑offs, and Bridgestone Executive Meetings.
• Support agenda development and content coordination to ensure meetings and events are impactful and well‑executed.
• Act as a trusted point of coordination between the President and internal and external stakeholders.

• Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or similar executive support role.
• Proven ability to manage complex calendars and multiple priorities in a fast‑paced environment.
• Strong organizational and project management skills with exceptional attention to detail.
• Comfortable interacting with senior executives and stakeholders across international organizations.
• Highly proactive, resourceful, and able to anticipate needs before they arise.
• Excellent communication and relationship‑building skills.
• Able to handle confidential information with discretion and professionalism.
• Fluent in English; additional European languages are a plus.

• A high‑impact role with direct exposure to executive leadership.
• A fast‑paced, international environment with ambitious colleagues.
• A culture focused on accountability, collaboration, and getting things done.
• Competitive salary and benefits package.
• Strong benefits package (pension, health, etc.).
• Working abroad up to 40 days per year.
• Free on your birthday.
• Days off to do volunteer work.
• 500
  
  Euro to furnish your office at home.

We are an equal‑opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.