Finance Operations Administrator

Benefits

A growing international automotive logistics business is seeking an Administrative Operations Specialist to support the launch and ongoing operations of its newest site in Amsterdam. This is a broad and varied role combining finance, payroll, HR administration, compliance, and operational support within a fast-paced logistics environment.

This opportunity would suit a detail-oriented professional looking to take ownership of a wide range of administrative and financial responsibilities while working closely with both local management and international stakeholders.

As an Administrative Operations Specialist, you will play a key role in ensuring the smooth running of the Amsterdam operation through the delivery of accurate financial, payroll, and business administration support.

• Support the end-to-end invoice process, including verification, processing, and payment preparation.
• Maintain accurate financial records and ensure transactions are correctly recorded within internal systems.
• Assist with month-end and year-end close activities.
• Support capital expenditure (Cap Ex) processes and associated documentation.
• Assist with VAT and corporate income tax compliance activities.
• Coordinate financial information and documentation with external auditors.

• Coordinate monthly payroll activities by collecting, validating, and submitting payroll data to external providers.
• Review payroll outputs and update internal systems accordingly.
• Support HR administration including recruitment, onboarding, time and attendance records, and employee documentation.
• Liaise with external payroll and HR advisors to ensure compliant and accurate processes.

• Support local statutory reporting, tax obligations, and compliance requirements.
• Maintain accurate records and prepare statistical and management reports.
• Act as a key contact for external advisors, auditors, and service providers.

• Assist with reporting requirements for the European headquarters.
• Support general office administration, supplier management, contract administration, and facilities-related activities.

To be successful in this role, you will have:

• A Bachelor’s degree, preferably in Business Administration, Finance, Accounting, Economics, or a related discipline.
• A minimum of three years’ experience in an administrative, finance, payroll, or HR support role.
• Experience working within an international or logistics-focused organisation would be advantageous.
• Fluent Dutch and English language skills, both written and spoken.
• German language skills would be beneficial but are not essential.
• Strong attention to detail and a highly organised approach to work.
• A proactive, hands‑on attitude and the ability to manage multiple priorities in a dynamic environment.
• Excellent interpersonal and stakeholder management skills.