Billing Coordinator

Department: Management and Admin

Employment Type: Permanent
- Full Time

Location: Amsterdam

Reporting To: Maggie Keep

Compensation: €34,000 - €37,000 / year

At RLB, we live by four simple ideas:
Truth, Trust, Together, Tomorrow. Four values that live at the heart of RLB. A place where People Make Progress.

We value your skills, talents and unique perspectives – we think they are priceless.

Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways.

We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.

You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.

What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.

Join us and you will thrive personally as well as professionally.

This is a key role for an experienced and highly motivated Billing Coordinator to join our vibrant office in Amsterdam. This is a busy role that requires adaptability, attention to detail and the ability to multi-task. The role presents an excellent opportunity for a proactive, process driven individual to take responsibility for providing support within the European billing admin team.

• Assist with the implementation of D365 for contract and billing purposes throughout the region
• Management of the European Interim Fee Forecast & D365, set up manual project numbers for European contracts and opportunities, log and file COR forms related to this
• Arranging and setting up manual Service Reviews and Team sites for off system projects
• Inbox management of EUROD
  365
• Managing COR forms, setting up opportunities and contracts on the system and ongoing updates
• Creation of invoices and credit notes on invoicing platforms
• Download invoices from F&O to One Drive and issue draft invoices to Partners & Associates and chase up accordingly to ensure all information is provided
• Creating PDF invoices and emailing out to clients or uploading onto client portal
• Completing the end-to-end invoice process
• Update Fee Day Book – tracking draft, approved and invoices sent on internal systems
• Maintaining a clear storage of invoices on the One Drive
• Providing copies of invoices to clients and internally, as requested
• Maintaining the internal finance Sales & Purchase Ledger inbox daily
• Updating various trackers – F&O, Client PO and internal trackers
• Sending out Supplier invoices for approval and chasing Contract Owners as necessary
• Answering invoice queries, liaising with Partners and Associates
• Issuing remittance notices with regards to paid invoices to Partners and Associates
• Managing reimbursable expenses
• Supporting other administrators where necessary and providing holiday cover
• Assisting with all other administrative duties as required.

The ideal candidate will demonstrate a positive proactive approach and will be committed to delivering internal and external customer service excellence.

• A positive and proactive attitude to the role, and will be committed to delivering customer service excellence, with good results.
• Previous experience of Dynamics D365 is preferable, but not essential
• Experience of working in a similar finance administration role
• Accuracy and attention to detail, with the ability to organise and prioritise tasks.
• High…