Office Manager Job Amsterdam area,North Holland Netherlands,Administrative/Clerical

Freedom
24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Amsterdam, Netherlands.

Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.

Responsibilities:
1. Administrative Support and Workflow Organization:

Managing the company’s incoming and outgoing correspondence with accuracy and discretion;
Supporting seamless document flow between departments, ensuring timely execution of internal processes;
Driving administrative procedures to enhance operational efficiency;
Maintaining a well-organized, efficient, and inspiring office environment;
Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow;
Conducting regular physical inventory audits and maintaining records.

2. Communication and

Collaboration:

Overseeing internal and external communication to uphold the company’s professional image;
Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;
Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;
Actively supporting the HR department on a wide range of operational and people-related matters.

3. Executive Support and Guest Relations:

Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;
Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events;
Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism;
Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.

4. Financial and Operational Processes:

Processing vendor invoices through SAP Concur in alignment with company policy and timelines;
Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.

5. Additional Responsibilities:

Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries;
Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.

Bachelor’s degree (Business Administration, Management, or a related field preferred);
3 plus years of experience in a similar administrative or operational role;
Fluency in English and Dutch, both written and verbal;
Advanced computer skills, including MS Office Suite and other relevant business tools;
Experience in organizing and maintaining electronic document management systems;
Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization;
Strong organizational and time-management skills, with the ability to handle multiple priorities;
High attention to detail and accuracy in a fast-paced environment;
Ability to independently identify and resolve issues;
A proactive, solution-oriented mindset and positive attitude;
Flexible and adaptable, capable of working under pressure;
A reliable team player with a genuine willingness to learn and grow.

Modern, fully equipped office — a comfortable and inspiring workspace in a central location;
Competitive salary — motivating and aligned with local market standards;
Career growth opportunities — develop across departments and functions within an international group;
Official employment — clear contracts, timely payments, and full compliance with local labor laws;
Legally compliant vacation and public holidays — we respect and follow each country’s labor code;
Private health insurance support — partial coverage of private medical insurance to support your well-being.